How to Use Resume Software to Make Hiring Go Smoothly

Hiring is one of the most strenuous processes at your company. Fortunately, there are approaches to make this more bearable overall. At the moment, let us take a close and detailed look at six ways to use resume software to make hiring go smoothly.

1. Faster evaluations

To start things off, this type of software leads to faster evaluations. Instead of going through each resume one by one, take advantage of technology. The software will scan the resume for key information so you don’t have to read every single line. This isn’t to say that you have to rely on the software at every step of the way. The best managers use software in tandem with their own judgment. Overall, you’ll be exponentially faster when your brain and the computer are working at the same time.

2. Parse resumes

Next, resume parsing software is crucial to the hiring process. Many resumes take the form of a huge chunk of text without rhyme or reason. You have hundreds of these resumes to get through, and it’s simply not feasible to read every single word. By parsing keywords from the resume, you can get an idea of the applicant at a glance. Some of the easiest phrases to parse are the applicant’s education, name, and certifications. Although there will inevitably be some words that the software doesn’t recognize, it is surprisingly effective.

3. Save resumes

Resume software also allows you to save resumes for future reference. After narrowing down your candidates, you will want to go back to each profile and take another look. With this software on hand, you’ll be able to bring up a resume at a moment’s notice on your computer. It’s important to note that these resumes aren’t saved as separate files that can take ages to open. It is all collected under one database, which means the hiring process is smoother than ever. You can easily flip back and forth between tabs as you ponder which applicant is the most suitable.

4. Compare applicants

Resume software is great for comparing applicants. After parsing the resume, you will have all their credentials, education, and work history in one place. When it is time to make a decision, you’ll want to compare this information directly. Resume software will line these fields up between candidates so you can ultimately decide who is more qualified. While things aren’t strictly black and white, data is a way to be objective and fair.

5. Accurate records

Resume software also leads to more accurate records than ever before. Without this sort of software, you would have to enter things manually into a document. Not only is this a tedious process, but it is prone to human error. Just one slip of a finger can change a digit that will have a huge impact on the hiring decision. Use resume software to avoid these costly mistakes.

6. Discard applicants

Last but not least, resume software allows you to discard applicants who don’t fit your criteria. For the most popular jobs, hundreds of people apply at one time. Unfortunately, some of these applicants may have misread the job description and are a bit out of place. With resume software, you can immediately send these resumes to a different pile for rejection. It will also allow you to follow up with a remorseful email that the applicant has not been considered.


When all is said and done, these are a handful of great ways to use resume software to make hiring go smoothly. When you’re tasked with sorting through hundreds of applicants, you want latest technology to be on your side. Resume software is a fantastic way to speed things up and make it more efficient overall.