Since your workplace atmosphere is essential to your staff’s efficiency, loyalty, and happiness, your office space represents your culture. But many organizations around the world also forget how the operation of facilities will contribute significantly to the development and performance of an enterprise.
Employees under their working conditions are more productive, effective, happy, and safe.
A well-managed indoor workplace climate contributes to reduced sick days for people, decreases churn for staff, boosts employee retention, and enhances productivity.
Unhappy and disengaged workers are unproductive and offer no constructive contributions to a business.
Extremely disengaged employee’s workplace climate is not fulfilled.
Essential Considerations to Remember When Searching for a New Space for the Workplace.
- Location and accessibility:
- Company size:
- Technology and infrastructure:
- Layout and design:
- Contingency plan:
- Questions to Think Before Deciding Office Space
- What’s the nature of my business?
- Where is my existing office?
- How much am I willing to spend?
- Will my business have space to develop?
- For my primary workers, is this the right place?
- What’s my company culture?
- Is the building law compliant?
- How fast are the lease and rental rates?
- Office space switching tips:
- Plan your business needs:
- Consider leasing:
- Consider shared office spaces:
- Have a backup plan:
- Share this:
- Like this:
Location and accessibility:
When selecting an office room, location is the most critical consideration. Any company must have an open venue, which will significantly lead to any organization’s success or failure.
Traffic and parking areas are missing big problems for staff in most developed cities. A new survey reveals that about a third of workers turn up late to work at least monthly, with 50 percent of staff blaming their tardiness on heavy traffic and gridlock.
For an office room available by public and private buses, workers do not need to think about going and working every day. In the meantime, consumers can quickly locate their workplace.
Moreover, an office situated in or near a business district such as malls, restaurants, bars, and coffee shops may lead to employee convenience and moral development.
The cost of an office room is something that needs to be successfully strategized. The price also influences your company’s net profits, which defines the number of reserves it can handle.
However, if the office room’s price or subsidy is too small, it can result in a lower-standard office with a wrong location and a poor working climate. On the other hand, if the price is inflated, the company could pay more than it can afford, burdening the business with high rents and extra costs.
When finding an office space, ensure no hidden costs, such as repair fees, parking fees, membership fees, or extra charges. Take into account, as well, if the rental price suits the location and services provided.
The size of the premises has to balance the size of your business. You don’t want to crowd your staff into a cramped space with no room to breathe, and you don’t want to waste so much on a vast area you don’t use.
The general rule is that each employee should be roughly 21 square meters. So, if you have ten workers, you should be aiming for an office room of around 210 square meters. However, companies vary by form, and each can have different specifications.
Knowing the height specifications will keep you from switching from one office room to another because it’s an extra burden you don’t like.
If you’re looking to expand the business and recruit more people, you could be better off with a broader and more flexible office room in terms of layout and design.
Technology and infrastructure:
Businesses nowadays barely have Internet access, making it a key consideration in finding an office location. Any of the office spaces are fitted with internet access and are included in the rent.
However, it is essential to provide secure, safe, and fast internet access to avoid efficiency barriers. Determine if the office room you’re looking at will handle technology improvements depending on your company’s needs.
Layout and design:
The architecture and construction of your office room is not only a choice that you should accept. It must have a significant effect on employee morale, motivation, and happiness. Your office’s look and sound represent your company’s culture and tell you a lot about how much you appreciate your business and your employees.
According to recent research, workplace architecture, natural and artificial lighting, air quality and ventilation, noise and acoustics, look and sound, and proximity to nature are essential considerations to remember in office design (e.g., plants and natural scenery).
Given the planning and due thought, individual circumstances will cause your company to cancel the contract, so an escape plan is required if the office room does not fulfill the business needs in the future.
Such unexpected conditions can include natural disasters, shifts in market demographics, systemic failures, and more.
Agency leases with shorter terms can need to have an evacuation plan in effect to be able to leave or transfer when the need arises.
Questions to Think Before Deciding Office Space
What’s the nature of my business?
First of all, the essence of your business is what to ask yourself and your colleagues. Your office room should be consistent with the company’s long-term vision, what you do, and who your clients are.
Your essence of activity will help you decide if it is imperative to be close to vendors, rivals, or other establishments. It can also help you recognize the services that you need to prioritize, such as a comfortable reception area for workplaces that often have visitors going in and out, a private, quiet space where your staff can rest and relax during work hours, or even a media theater where you can host large meetings and conferences.
Where is my existing office?
You are searching for a new office room for something, and it is possible that your office does not fulfill the existing venue, facilities, style, scale, and price criteria.
To figure out what you want and don’t want in your new office location, analyze your current workspace.
How much am I willing to spend?
Determine whether the office can raise and increase, or if you are going down to cut your spending. Make sure your spending doesn’t go above your assigned budget and a tiny space. You don’t want to waste more than you make, as described.
To decide the amount, you are ready to pay, measure your net profits. Besides the actual leasing and monthly utilities, renovations, decoration, furnishings, and appliances will be included in the expense of having a new office room.
Will my business have space to develop?
You may be only a dozen workers in a start-up company, but your business will expand alongside your company. Assess scalability and versatility when searching for an office room.
Will there be more desks and visitors in the space? Is it possible to improve the infrastructure? Is the building approved for the renovation?
If you cannot afford a larger room to expand your business, choose a shorter lease, and include provisions in your contract that offer you the first right to negotiate with any adjacent area that is vacant.
For my primary workers, is this the right place?
This is where the entire team will be taken on board. Ask your employees for the best place to go to work for a long, costly ride will prompt your employees to pursue new employment in a more comfortable area.
What’s my company culture?
Have you a friendly, diverse, and happy hour culture Fridays? Can you encourage workers to work around their animals? Or do you have a formal workplace structure where workers have to be attired and behavioral to their best??
Before picking your new office space, have a better picture of your corporate culture. Your workplace is the position in which the workers are spending the majority of their day. When you visit your workplace, buyers and prospective employees will assess your organization’s performance.
Is the building law compliant?
Ensure the building complies with regulations when assessing a possible office space. Do wheelchair ramps or fire escapes exist in the building?
Because of the inability to meet government regulations and specifications, several facilities have been closed for operations. Avoid issues by ensuring that federal laws and legislation are met within the current office room.
How fast are the lease and rental rates?
The rates of rental can increase annually as the property value is measured. Since your landlord wanted to raise the rates, you don’t like to extend your rental.
It is also advisable to get a clause in your lease for no more than 5%.
Office space switching tips:
Plan your business needs:
Plan for all specifics about equipment, appliances, and peripherals that you use. Provide the number of desks you need and the rooms and services you want your new office space to provide. Remember that the company wants technology and equipment and other facilities.
Build a comprehensive outline on this so that you can cover all bases when meeting with rental companies and tenants.
It is difficult for you to buy your own office space without becoming a significant brand with a net value of several billion dollars. In addition to the reduced upfront prices, rental also helps you to innovate and explore new ideas. In case companies get slower or quicker, it alleviates the strain to pay for your investment.
A rental office provides you with the freedom to concentrate on corporate aspects to help the company thrive.
Shared workplaces are perfect for small team entrepreneurs. The cost of renting the whole business area will be saved, and other tenants will subsidize the facilities and appliances.
Moreover, also people from other niches are going to meet. Oddly enough, you will meet another business entrepreneur in your venture. In shared office facilities, you can build alliances and business ties.
Have a backup plan:
After shopping, list up to five bureau spaces that satisfy all or most of your requirements. Build an advantage and downside list so you can weigh your choices properly. Consult the primary workers to settle about the company’s ideal office room.
Get a contingency option if the first preference compensates for any frustrations. Talk to a rental company or office space consultant if you have further reservations.
It is not easy to locate and pick an office space that better serves your company’s needs. Follow these measures to ensure that the office room you want is ultimately designed for improved productivity, more incredible teamwork, and better employee participation.
For assistance in locating a rental office, please contact our rental expert today.