create pst file from office 365 account

This article offers users different ways to successfully create PST file from Office 365 Online. In the following section, you will get both manual as well as automated ways to download PST file. You can opt for any method that is suitable for you.

The Personal Storage Table (PST) is a database file used by Microsoft Outlook to store all data, such as e-mails, calendars, contacts, tasks and more. Office 365 is cloud-based software as a productivity suite provided by Microsoft. This includes email services as well as other data management applications that you can access anytime, anywhere.

Why Users Want to Create PST File from Office 365 Online?

Cloud-based services, once considered the most secure, are no longer a safe place. Today, we are constantly exposed to threats such as ransomware attacks in the cloud and online hacking. If you don’t know the data in the cloud, users will try to make a backup to keep a local copy of all Office 365 data.

When create PST file from Office 365, users can always protect and access their data. There are other factors that may require you to back up your O365 account database. Let’s understand this with the help of queries:

Currently, I am using Office 365 for my business and store all my important emails there. Now, I have to backup all my personal emails along with contacts and calendar so that I can access them later on the local machine where Outlook is installed. This is why I am looking for a reliable solution to create PST file from Office 365 account that can contain all my O365 account data. Any suggestion would be helpful.

Try Various Solutions to Create PST File from Office 365

If you want to save your Office 365 mailbox data as PST file, then you must follow one of the steps listed below. The manual method has some associated limitations that are also explained in the following segment. So, it is recommended to go for automated tool instead of manual procedure.

  • Office 365 Backup Tool – Most Recommended by Experts
  • Configure your Office 365 Account in Desktop Outlook Application

The next section of the article explains the two methods in detail.

#1 Third-Party Utility to Create PST File from Office 365

The described manual method has many disadvantages. Thus, it is not recommended by the tech experts. The procedure is confusing and increases the risk of permanent data loss if you perform the wrong procedure. With all these scenarios in mind, we decided to recommend a special software solution called Office 365 PST Export Tool. This is one of the most reliable manual methods. The output file contains all mailbox data such as emails, contacts, calendars, tasks, etc.

#2 Manual Solution – Configure Account in Outlook Application

To implement this procedure and create PST file from Office 365 Online, you need to install the MS Outlook application on your local computer. You can then use the MS Outlook import / export feature to export all of your mailbox data to PST format.

  • First of all, configure your Office 365 account in Outlook desktop application.
  • After successful configuration, go to File option and then click on Import & Export.
  • It will open Import & Export Wizard. Under that window, go to Export to a file option.
  • Here, select Outlook data file (.pst) and hit Next button.
  • In the next window, you can select complete mailbox or a particular set of folders that you want to export.
  • Finally, click on Finish button to create PST file from Office 365.

Limitations of Manual Procedure

The user requires technical skills and knowledge to set up an account and perform the above steps. In addition, for O365 accounts with large mailboxes, both processes associated with this method will take a long time. You must first synchronize your O365 data with Outlook and then complete the export process. In addition, the high risk of data loss is a major concern for any user.

Wrapping Up

Backing up data from cloud-based services such as MS Office 365 can be tedious. Therefore, it provides several ways for users to meet their exact needs. After reviewing the steps and restrictions (if any), you can choose from the above methods to seamlessly create PST file from Office 365 online.

By Anurag Rathod

Anurag Rathod is an Editor of, who is passionate for app-based startup solutions and on-demand business ideas. He believes in spreading tech trends. He is an avid reader and loves thinking out of the box to promote new technologies.