The Reasons behind Printing Outlook Emails to PDF for Users?
- You must convert, export, and save a PST file to an Adobe PDF document.
- Without a mail client program, opening and reading PDF files is simple.
- The PDF document format is widely compatible and can be easily moved to many devices and platforms.
- The password protection precautions that PDF offers have earned it the reputation of being an entirely safe platform.
- Text, links, attachments, photos, and other types of data can all be safely stored in PDF files.
- Many firms largely use PDF documents for their reports and presentations.
Techniques for Exporting Outlook PST Files into PDF Format:
There are two ways to convert Outlook emails to PDFs: manually or through an automated process. We have covered all of the potential solutions to all of the user’s questions in the sections that follow. You can choose to use a professional solution or an automated process to save the PST file in PDF format.
The Manual Way to Export Outlook Emails to PDF
- Start by launching Microsoft Outlook.
- Choose the PST file you wish to convert to a PDF now.
- Select Save As after selecting the File menu.
- Next, decide where you want to save your PST on your computer.
- Next, select the Save As Type option and enter the file’s extension (e.g. ,.html).
- Now, right-click on the HTML file you saved.
- Open Microsoft Word and select the saved file.
- In Microsoft Word, select the File menu and then click the Save As option.
- Lastly, Word allows you to select the PDF alternative.
Cons of Using a Free Manual Solution
- Only a few situations allow Outlook PST emails to be saved as PDFs. This might not work if you have a large number of PST files.
- Because this process is laborious and time-consuming, bulk saving PST files to PDF format takes a long time.
- The email message can change in format, and certain material can disappear while the conversion process is running.
- If mass conversion is done, there is no way to check the progress of exported PST emails.
An Excellent Technique for Converting PST Files to PDF Format
As we’ve already seen, there are several restrictions and a chance of losing the important database while using the free manual conversion technique. Expert techniques are created to go over all of the restrictions and offer a speedy and secure conversion. Although there are several automatic applications accessible, it is advised to convert in a trustworthy and secure way. FixVare Outlook PST to PDF Converter is one such program that uses sophisticated algorithms in its construction. It can export many Outlook emails in bulk to PDF at once. To evaluate the application’s performance, you can also use the free PST to PDF Tool version.
Additionally, a free demo copy is available, although it can only convert a certain number of PST files per folder. If the users are happy, they can then purchase a licensed key for a fair price. Because the program features an intuitive graphical user interface and is broadly compatible with all Windows OS and Outlook versions, no prior technical expertise is required to utilize it.
In Summary,
This post contains two ways to save emails in bulk from Outlook to PDF: a manual technique and an alternate one. When conversion is done correctly, it’s easy and secure. On the other hand, free manual solutions have some disadvantages that make them less appealing to Outlook users.
