User Query: Our team has over 12000 MSG emails received as part of an eDiscovery request. We want these files in TXT format to get indexed by our software for review. How can I batch process to convert MSG to TXT file in a single go?
Handling thousands of files to get indexed, searched, and reviewed within compliance and eDiscovery platforms is not easy. Outlook allows you to open MSG files individually, but it does not offer any feature to convert Outlook MSG to Text in bulk. Therefore, companies with a huge amount of data look for a reliable and authentic solution. With this blog, we are going to cover the solution to convert the bulk MSG file in a single go. Additionally, we will include the professional approach by using the MailConverterTools MSG File Converter Tool to get accurate results.
Where Is It Required to Convert MSG Files to TXT?
- For indexing, searching, and reviewing large volumes of email data.
- Used to store and access email records in a simple text format.
- Helps in keyword extraction, text mining, and research purposes.
- Needed to preserve emails in a lightweight, universally accessible format.
- For easier indexing and content retrieval in management systems.
- Use to examine email communications during investigations.
- When importing email content into applications that support only plain text.
- For creating searchable repositories for documentation and reference.
Native Workaround to Convert MSG to TXT Format
This built-in way is an option to convert a few files using MS Outlook. This method is simple and not too technical for users. But it is not a dependable method to handle a huge number of files.
Steps to Save MSG to Text File Manually
- Right-click the MSG file and open it with Microsoft Outlook.
- Verify that the correct email opens.
- Click the File tab -> Select Save As and choose the destination folder.
- Select Text Only (*.txt) from the Save as Type dropdown.
- Click Save to convert the MSG file to TXT.
Shortfalls of the Native Approach
- Users can convert only one MSG file at a time.
- This solution requires Microsoft Outlook to be installed.
- It is not suitable for bulk MSG file conversion.
- Takes more time when handling multiple files.
- This method may not retain all the email properties.
Organization-Wide Solution to Convert MSG to TXT Format
The MailConverterTools MSG Converter Tool is used to convert hundreds of MSG files in a single process. This software is designed with a user-friendly interface that helps both beginners and professional users to proceed without any issues. Moreover, with the same utility, you can even proceed to convert Outlook MSG to Windows Live Mail, Gmail, Office 365, G Suite, and more. Additionally, you can even convert MSG to PST, which is also a supported format by Outlook.
Steps to Export MSG Files to TXT Format
- Download the MSG File Converter Software.
- Then, add the MSG files and click the Next button.
- Further, preview and select the file, and click the Next button.
- Afterwards, choose the TXT file format.
- Lastly, use the filter options, set the path to save, and click Convert.
Conclusion
In this blog, we covered two solutions to convert MSG to TXT format. The right approach for conversion depends on how many files you have to convert. For a few files, the manual method can be a comfortable solution. But if you want to convert hundreds or thousands of emails, then opting for the advanced utility will be the reliable and error-free way to convert files.
Frequently Asked Questions
Q1. Does Microsoft Outlook have a built-in option to convert MSG to TXT?
Ans: Yes. Outlook provides a Save As feature that lets you save an individual MSG file as a TXT file. However, it does not support bulk conversion of multiple MSG files.
Q2. Can I convert MSG to TXT without Outlook installed?
Ans: Yes. Professional solutions like the MailConverterTools MSG Converter Tool can convert MSG files to TXT without requiring Microsoft Outlook to be installed on your system.
Q3. How can I convert thousands of MSG files to TXT for eDiscovery purposes?
Ans: For large eDiscovery projects involving thousands of MSG files, a professional MSG converter is recommended. Tools such as the MailConverterTools MSG Converter Tool can process files in bulk and generate TXT files suitable for indexing and review platforms.
Q4. Can I search MSG email content more easily after converting to TXT?
Ans: Yes. TXT files are widely supported by indexing engines, document management systems, and search applications, making it easier to perform keyword searches and content analysis.
Q5. Is the manual MSG to TXT method suitable for business environments?
Ans: The manual method is useful for a small number of files. For organizations dealing with hundreds or thousands of emails, automated solutions such as the MailConverterTools MSG Converter Tool are more practical and efficient.