Before Office Relocation
Businesses are spending more money to create workspaces that people want to work in. and many companies are now creating brand-new workplaces with employees in mind. There are a number of things to consider when moving companies.
1. ASSIGN THIS TO YOUR OFFICE WORKFORCE.
You should also take your staff’s response into account. The time and financial costs of their commute will be taken into consideration. People tend to be afraid of change, especially when it affects their regular routines. Think about this, especially in light of the potential impact on staff productivity.
Maintaining a positive outlook is crucial when moving an office. In addition to the possibility of new amenities, the new location and working environment are exciting. Include them in discussions about the new environment’s suggestions and working conditions. Communication is the key.
2. VERIFY WHERE YOUR OFFICE IS LOCATED.
Because your employees spend more time at work than at their homes, the location of your workplace is important to them, just as it is to you. It’s appealing to work for your company, and your customers will find it simple to visit (if needed). The factors may include convenient transportation options, a prime location, and the ideal ambiance.
3. MANAGE YOUR OFFICE’S FINANCES AND LEASE.
If your lease is about to expire, now might be the ideal time to move. Be sure to convey your preferences for it and any issues you have with your workplace if leaving your current office is your main motivation. This needs to be done right and with careful consideration.
A financial benefit can be one of the main drivers or a contributing factor if moving your business is more cost-effective for you. Budgeting is essential at every stage of the moving process so that you are aware of your financial limitations (lease, office refit, removals, etc.)
4. SEEK OUT BUSINESS OPPORTUNITIES THAT SUIT YOU
Not least, it’s important to understand the opportunities that moving your office brings. This can include both tangible and monetary benefits, like attracting new hires and/or securing a more affordable lease. Your business can expand and keep a happy workplace by hiring new, talented employees. Employee satisfaction increases productivity at work.
5. ASSEMBLE AN OFFICE MOVING TEAM.
Try not to take on everything by yourself. Find out who would like to join a moving team. List everyone’s responsibilities before submitting an appeal.
If the team is permitted to work on move-related tasks during business hours, ask your managers if they would be willing to allow it. This would undoubtedly inspire more volunteers.
Create a cross-departmental team as soon as you’ve determined your justifications for moving offices, and most importantly, get a senior project advocate to support you.
Now that you’ve outlined your justifications for the office relocation and put your team together, it’s time to discuss the type of workplace you want to establish and the type of space you’ll need to do so.
Office Moving Checklist
- Inform all staff members and customers of the official transfer date and details.
- Work with the marketing team to inform every customer by sending them an email or direct mail campaign. A staff newsletter that contains pertinent information can be useful.
- Set up the delivery of the crates and boxes so that packing can start.
- Choose what must go to the new place of employment and what can be thrown away while packing.
- To make sure they can handle everything and that timetables are consistent, speak with your office moving company.
- Before moving in, make sure your new office is safe and accessible for all deliveries.
- On the day of the move, schedule an induction morning to show the staff the space and show them where they will be seated if tours of the new office haven’t been arranged in advance of the relocation (if they have assigned desks).
- Plan holidays so that the main personnel can take part in the relocation.
- Coordinate with office movers in Kent beforehand to address any problems or delays.
- Before moving the office, make sure that all IT equipment has been delivered, installed, and tested.
- Maintaining tags on office supplies, furniture, and equipment is crucial before a move.
- Order keys and access cards, check in with your moving crew, confirm the move date, and back up your data.
- Plan the arrival and departure of the moving truck.
- Find out what, if any, rules apply where you’re moving.
- By taking over supplies like plants and large office supplies, you can make moving day easier.
- Give everyone the responsibility of packing their own desk.
- Give them advance notice of the deadline for packing up their desks and encourage them to complete one task at a time.
After Office Relocation
Make sure all staff members have been informed of the office move, unpack and test equipment, check address updates, and meet with the team to assess the situation after the move. Lastly, there ought to be time off to celebrate the change and acknowledge the employees’ efforts.
