Developed by Google, Gmail is the most often used email client available. Children, students, and professionals are among the several kinds of users of Gmail found all over. Most of the users of Gmail wish to backup Gmail to Hard Drive since backing up Gmail emails to a hard drive is a preventive action that gives consumers peace of mind, enhanced access, and control over their precious email data. It guarantees that critical data is not depending just on the cloud-based service, therefore providing an additional degree of data security and availability. Even yet, there are plenty additional reasons why we should backup Gmail emails onto the hard disk.
But several of the primary reasons I have discussed here also offer the most trustworthy ways to backup Gmail emails into hard drives.
Why Should We Backup Gmail onto Hard Drivers?
The most of us use Gmail for Email Communication many more priceless items that can damage us if that can be lost or unable to handle well owing thousands of emails or another reasons. More often than not, we are limited to backing up Gmail Emails into hard drives. Some of the primary reasons to backup Gmail to Hard Drive are shown below:
- Backing up to a hard drive also makes it simple to move to other email clients. When Gmail users must migrate their emails to another email client, they must back up their data to secure data from corruption during the conversion process as well.
- Though Gmail is a safe email client, there is always a chance of data loss for many different causes like technical problems, device theft, password forgetting, unintentional deletion, or hacking. Baking emails therefore guarantees that our local hard drive has extra copies of data.
- Many customers deal with storage problems; they are unable to extend Gmail storage since Gmail charges either monthly or annually and it is expensive. Many users so wish to spare space in their Gmail accounts by backing up their data onto a hard drive.
- Backup Gmail to Hard Drive helps us to manage the data when we are offline and provides flexibility for us to access it anywhere, at any moment.
- There are many files and data we cannot afford to risk losing or mishandling. To guarantee excellent security in this situation, we must thus backup those files to our local drive.
- As per our needs, which might not be achievable with Gmail, we can readily classify and manage the backup Gmail files.
These are the key reasons we backup Gmail emails onto our hard disk. Now, depending on your needs, I will discuss the ways to backup Gmail emails and offer recommendations for the best ones for you.
Method 1: Google Takeout backup Gmail on Hard Drive
Google Takeout supports backup of any Google-integrated files, including Google Photos, Gmail, Maps, contacts, disk, and more; so, below I have described the actions to backup your Gmail emails:
- Launch Google Takeout, choose the mentioned Google Product, Mail and other as per your needs, then click the next button.
- Choose file kinds and sizes second; then, click Create Export.
- And receiving a download button notification on your Gmail.
- Click the Download Button.
- Currently imported are the chosen Mail, Contact, or Drive data.
- After lastly backing up to the external hard drive, unzip the files, and then drag & drop them into the hard drive.
Note: This approach is only appropriate for people who need to back up limited data; if you wish to backup and migrate unlimited, you should use the Professional Gmail Backup Tool. For a massive data backup, Google Takeout can take several hours or even days. Thus, make sure you have enough time before applying this approach.
Method 2: Transfer Emails from Gmail Account with Professional Tool
Although Backup Gmail can backup your Gmail data to your local storage in many file formats including MBOX, PST, MSG, EML, etc., the WholeClear Gmail Backup Tool is the most dependable software since it offers a user-friendly interface that helps to easily operate the tool to backup your Gmail data to your local storage. The best aspect is that support for email clients such Windows Live Mail, Thunderbird, Opera Mail, Eudora, etc. This makes it useful should you choose to later migrate to another mail service. The software is compatible with Windows OS versions like 11, 10, 8.1, 8, 7, XP and as well it is operates with MS Outlook versions including 2021, 2019, 2016, 2013, 2010, etc. The application offers a free demo versions to test before license.
Furthermore, I have included the processes to backup Gmail emails below.
- Install WholeClear Gmail Backup Software on your machine.
- Turn on by button pressed. “Your Gmail account has been successfully authenticated” will show up.
- Backup either a specific folder or every folder in the Gmail account.
- Choose the appropriate choice for keeping the backup data.
- To save backup results, choose the Browse option then input the system location.
- Click Backup Now to begin the backup procedure.
Using the Gmail Backup Software in file format and configuring choices such folder selection, duplicate email handling, folder hierarchy preservation, and attachment handling, can effectively back up your Gmail emails following these instruction
Why Should We Make Use Of The Professional Gmail Backup Tool?
Though there are various reasons we should think about the Gmail Backup Tool over Google Takeout for Backup Gmail to Hard Drive, the most compelling ones are enumerated below:
- The simple use of the Gmail Backup Tool which has a user-friendly interface makes it possible even for users with limited technological expertise. For people who might not be experienced with intricate backup techniques in particular, this can be a major benefit.
- This utility lets you backup Gmail data in MBOX, PST, MSG, EML, etc. among other file formats. Time Efficiency: While the Gmail Backup Tool can be a more time-efficient solution for bigger Gmail accounts or those with significant email data, Google Takeout is a good choice for storing up lesser amounts of data.
In General
Takeout is ideal for individuals who wish to backup limited files while the Gmail Backup Tool offers limitless backup capability with enhanced features to simplify the backup process; here we discovered the best two ways to back up Gmail Emails to a hard drive. Your needs will hence determine the technique you should apply.