Office 365 mailbox backup

Nowadays, businesses most likely use Office 365 cloud-based service to communicate and share information with colleagues. As the popularity of the Office 365 cloud service is increasing, then it is a must to do Office 365 mailbox backup for users to secure their data. In this context, we are going to share the methods and benefits of taking the backup of Microsoft 365 emails. So, continue scrolling this post to get the entire information for this task and solution.

Benefits of backing up Office 365 mailboxes

There are several benefits of backing up Office 365 data into PST file format. Some of them are listed below; go and check them out.

  • It keeps users’ data secure from accidental data loss or any other future mishaps.
  • Users can easily make their data portable to local storage by taking the Office 365 mailbox backup into the PST.
  • It will be helpful if you wish to migrate to another platform.
  • The data also keep secure from virus attacks, cyber-attacks, etc.

Now, let us discuss the solutions that users can use to do this task.

Ways to take a backup of Office 365 mailboxes

If taking about the solutions to do Office 365 mailbox backup into PST, there are two solutions that users can use. First is the manual method (eDiscovery Tool), and another one is a professional third-party tool. In the manual method, users need to do content searches that will help them to back up their Office 365 mailboxes. However, there are some limitations of the manual method, due to which most users do not prefer the manual one. Before you initiate this task, we urge users to learn the limitations of the manual method that we have discussed in the next section.

Why should users use professional tools?

The manual method is free of cost, but we all know that nothing comes for free, so users have to pay their time and risk their data. Check out the below-listed drawbacks to know more about their drawbacks.

  • It consumes a lot of time to take the Office 365 mailbox backup into PST format.
  • Users are unable to take the backup of selective items of Office 365 mailboxes.
  • The technical knowledge to handle the manual method is compulsory for the users.
  • There is no guarantee of the data integrity and folder hierarchy of the Office 365 emails.
  • It has always been a high risk of data loss.

These are the drawbacks of the manual method that may make the Office 365 mailbox backup task complicated for the users. Therefore, we suggest users go with the Shoviv Office 365 Backup and Restore Tool. Get all the information on this tool in the next paragraph.

Shoviv Software: an easy way to backup Microsoft 365 emails

Shoviv Office 365 Backup and Restore Tool comes with so many features to make the backup task easy for the users. It also provides various file formats that users can use to keep a backup of the Office 365 mailboxes, such as PST, MBOX, MSG, HTML, etc. The folder hierarchy keeps the same even after taking the backup of Office 365 emails. It offers the option to back up the archive mailboxes, public folders, and primary mailboxes.

This software also has a filter option that helps users to select the desired items to back up with this option. Also, users can remove unwanted items with the help of this filter option. It has a simple user interface; all users can perform Office 365 mailbox backup process easily. Users even do not require prior technical knowledge to handle this software.

Users also use this software to restore Office 365 data from multiple file formats such as OST, PST, MBOX, etc. This tool also allows users to search for the desired items by adding a specific field name. Users check out its working by downloading its free trial version from the official website of Shoviv software.

Final Words

In this post, we have focused on the reasons and a perfect solution to take the Office 365 mailbox backup into PST format. In the end, we suggest users use the Shoviv Office 365 Backup and Restore Tool as it is a secure and fast solution to perform this backup task. Also, users can try this software’s free trial version for further information on its functionality and features.

By Anurag Rathod

Anurag Rathod is an Editor of, who is passionate for app-based startup solutions and on-demand business ideas. He believes in spreading tech trends. He is an avid reader and loves thinking out of the box to promote new technologies.