How to Export Office 365 Mailbox to PST? Complete Guide

Office 365 offers numerous facilities to facilitate communication between colleagues and teammates. It is a collection of various kinds of advanced tools and software, though many users need to export their Office 365 mailboxes to PST for security, backup, and migration. In this blog, we test and verify some manual processes along with the professional Office 365 backup tool. The software exports your large Office 365 data all at once without any hassle.

Reasons to Export Mailbox From Office 365 to PST

The following are some professional and practical reasons to export a mailbox from Office 365 to a PST (Personal Storage Table) file:

• Exporting to PST allows users to create a secure backup of mailboxes for future access.
• Organizations may need to maintain mailbox information in PST format in order to fulfill regulatory needs in the event of audits.
• PST files are supported by all major email clients and hence can prove to be useful while migrating data to other platforms.
• Exporting large mailboxes to PST helps free up space on Office 365 and improve performance.
• Users can read their emails offline with PST files in Outlook without the need for an internet connection.

Manual Method to Export Office 365 Mailbox to PST

To manually export your O365 mailbox into PST, we delivered the method of eDiscovery. This manual method is good for administrative purposes and requires some technical knowledge.

Steps to Export PST from Office 365

1. Open your browser of choice and go to the Microsoft Purview Compliance Portal.
2. After that, log in using your valid Microsoft 365 administrator credentials.
3. From the left side menu, click on Solutions and then choose Content Search.
4. Now, click the + (New Search) button to initiate a new search query.
5. Here, choose the location you want and enter the mailbox to which you want to export.
6. After the search is finished, go to the Actions menu and choose Export results.
7. Then click on the Export button to create the export package.
8. Next, go to the Export tab, find your export job, and copy the Export Key.
9. After that, click on Download results here to start the Microsoft eDiscovery Export Tool.
10. Next, paste the Export Key into the tool and choose where to save the PST file.
11. Finally, click Download to initiate the export process and confirm the download to correct any errors.

Export Office 365 Mailbox to PST Using Tool

The Office 365 Backup Tool is a powerful solution for backing up and migrating Outlook mailboxes without duplication. It enables seamless migration of Outlook data to Google Workspace, PDF, MBOX, and EML formats. Outlook data is securely transferred and efficiently managed throughout the backup or migration process. Whether you’re a beginner or an expert, this tool offers reliable performance and comprehensive support for your Outlook management needs. Also, the tool supports multiple Outlook accounts and ensures a smooth experience across Windows and Mac platforms.

Export O365 Mailbox to PST With the Tool

1. Download and install the Office 365 Backup Tool on your machine.
2. After that, choose the Backup option and click the Next button.
3. Now, enter Office 365 credentials and click on the Sign in button.
4. Then, choose the mailbox for backup and click on the Next button.
5. After that, under the Saves/Migrate/Backup as, choose the PST option.
6. Now, apply filters and set the destination path to save the output.
7. In the end, tap on the Next button and click on the Convert button.

Also Read : Migrate Emails from Office 365 to cPanel

Conclusion

This blog discusses basic procedures to export Office 365 mailbox to PST format professionally and efficiently. The manual process is free but includes complicated procedures and possible risks throughout the process. It involves setting up your Office 365 account in Outlook for exporting data. If you’re not familiar with technical procedures, you can use an automated software program. Examine both approaches meticulously and weigh their advantages and disadvantages against each other before selecting the most suitable alternative for your requirements.