Google Mail, also known as Gmail, is one of the most widely used email services in the world, with over 2 billion users. Even though Google makes it free for everyone, businesses of any size need to switch from free Gmail to Google office for a lot of reasons. When you upgrade to Google Workspace by buying from Google partner in India, you and your workers can use more advanced Gmail features. This is one of the most important benefits of the upgrade. But that’s not all. Using Google Workspace gives users and managed service provider (MSP) businesses more chances to make money. Let’s explore.

Gmail Vs Google Workspace

While a free Gmail account and Google Workspace share certain similarities, there are also key distinctions between the two.

i) More Storage Options

A free Google Mail account has storage space limitations. You know those warnings are annoying when they suggest you’ve used up to 90% of your Storage. If you’re familiar with such alerts, you already know why it’s time to upgrade to Google Workspace. The limited storage space pertains not only to Mail, but also to other Google applications. With the paid version of Google Workspace, you can select as much storage space as you desire, ranging from 30GB to 2TB or unlimited google storage plans

ii) Custom Email Address

Gmail’s free accounts all have the same signature: Having the option to create your unique email address is a must-have for any grave business account. Customers won’t take you seriously if you email them from JohnPaul145@ However, when they receive an email from [email protected], an immediate impression of his competence and professionalism develops. Google Workspace is necessary for customizing your Gmail ID. 

iii) 99% Guarantee Uptime

With Google’s rock-solid infrastructure, you can count on your Google Workspace being up and running 99.99% of the time. Google has some of the best anti-malware protection and uses cutting-edge advanced security protocols. To further ensure the safety of your company’s data, Google Workspace performs automatic backups of your email and other information.

iv) Advanced Security

Advanced data encryption, multi-factor authentication, security control protocols, and zero-trust cybersecurity architecture are all standard in Google Workspace. These advanced security protocols protect both customers and workers, so you don’t have to use extra security software like VPNs. Google Workspace also features patch-free, secure endpoints and increased security against account takeovers.

Workspace Added Benefits

In addition to the differences between the free versions of Gmail and Google Workspace outlined above, the paid versions offer additional features, such as multiple business applications. These include some traditional applications like

  • Google Docs
  • Google Sheets
  • Google Drive
  • Google Calendar
  • Google Meet
  • Google Chats
  • Google Slides
  • Google Forms

But Workspace also has expanded versions of all of these apps for businesses, as well as other apps with more advanced features, like:

  • Cloud Search
  • Google Jamboard
  • Apps Script
  • Google Sites
  • Google Keep
  • Work Insights
  • Google Vault
  • Google Admin

These online resources were made with cross-platform collaboration and integration in mind. Team members can join in from various networks worldwide to complete their work on multiple devices. In the end, Google Workspace makes IT management easy for small and medium-sized businesses that may not have the money to hire a full-time IT team. 

It also gives small and medium-sized businesses (SMBs) the marketing and sales tools they need to get ahead, even if they are just starting out. Customer insights, data on specific demographics, website and social media analytics, and data on lead generation and conversion are all useful tools that businesses of all sizes can use to improve customer engagement.

The Bottom Line

In conclusion, there are numerous advantages to using Google Workspace instead of the free Gmail for organizations of all sizes. In comparison to basic Gmail, Google Workspace has many benefits.

More storage space

Custom email addresses

99% uptime guarantee

Advanced security

Additional business applications

Businesses of any size may benefit from Google Workspace’s strong and flexible features, which enhance productivity, collaboration, and data security. Google Workspace is the best option for businesses in need of a more robust and secure email solution. I recommend checking out Google Workspace in more detail if you’re thinking about making the switch from a free Gmail account. I think you’ll be pleasantly pleased by how much progress you make.

By Anurag Rathod

Anurag Rathod is an Editor of, who is passionate for app-based startup solutions and on-demand business ideas. He believes in spreading tech trends. He is an avid reader and loves thinking out of the box to promote new technologies.