The latest advancement in HR technology has given birth to a special feature which lets users perform every big-little task on their own. In common terms, this practice is known as DIY, short for Do It Yourself! Besides making the employees autonomous, this option increases productivity, engagement, and satisfaction levels amongst the workforce. Doing things on their own, the working professionals also feel a sense of accomplishment and empowerment.
Apart from empowering employees, the biggest benefits of using the self-service characteristics include hassle and confusion reduction, workload minimization, accurate information, work process efficiency, time & cost management, and power of mobility. There are multiple HR activities that can be operated automatically, independently, and become centralized when ESS is enabled.
In this blog, we will discuss the 7 “DIY” options that the ESS feature of an HRMS software provides its employees with. Continue reading to know in detail:
Marking & Managing Attendance
With a mobile phone in your hand, the time & attendance functions can be at your fingertips! All thanks to the employee self-service feature of an HR software. Most importantly, this option is useful while working remotely or WFH, when punching in and out of the system using Biometric is not possible. Employees can mark their attendance from anywhere and at any time using ESS and their total number of working hours would be completed automatically. The half days, full days, tardies, late arrivals, and other attendance-related factors will be accurately assessed through the mobile app.
Applying & Approving Leaves
Another attendance-related activity, i.e., raising requests to apply for leaves and approving the same can also be executed on the go! Employees can apply for a bygone or upcoming leave using the application and the managers/supervisors can instantly approve or decline the requests as per the condition. Apart from leaves, other requests can also be managed using this phenomenal feature such as plea for travel and other reimbursements, releasing an employment letter, among others.
Documentation & Data Exchange
There are various letters, slips, receipts, papers, and official documents that are exchanged between the different levels of professionals. Employees can upload files and other documents on the system to share with their managers or HRs and don’t need to be physically present at the office to do the documentation and paperwork. They can even make changes and update the available information on the system. Also, the data remains centralized, secure, and easy to manage with the help of employee self-service.
Providing Payslips & Tax Slips
First of all, employees get access to the complete records of their payroll data. Payment receipts, invoices, payslips, tax slips, and other important documents can be generated and also submitted from the HRMS software. Since many professionals fail to understand each and every component of the document, a break-up of the salary slips, tax slips, and other papers is also given sometimes. This way, it becomes extremely easy for the employees to produce their payslips, whenever required for official purposes.
Releasing Alerts & Notifications
HRs and team managers frequently need to release alerts and notifications for daily updates related to tasks and other activities. These messages can be specific to a particular team, department, or even an individual. So, using the ESS, supervisors can send personalized notifications and alerts to the employees separately in their inboxes. This feature avoids confusion and the chances of repeated follow-ups as the information is disseminated in bulk, but reaches the individual recipients for them to take further action.
Tracking & Assessing Performance
How can one ignore one of the most critical HR operations? It is quite certain that the HR software is also used for managing performance of the workforce. Whether it is assigning KRAs for regular activities, planning KPIs to evaluate the performance, or keeping an eye on the progress/downfall of the employees, HR management software is the one stop solution. Depending upon the growth and show of employees on a daily, weekly, monthly, quarterly, and yearly basis, the progress of the business is also forecasted.
Submitting Safety Hazards & Incidents
Lastly, any mishappening, hazard, or accident inside the organization can be instantly reported by the employees to the concerned authority in a few clicks using a top-notch HRMS software. This is helpful in obtaining safety hazards, and incidents data, preparing reports and predicting future conditions.