Multifunctional printers have become essential to all offices and have allowed companies to reduce costs, streamline their workflow and maximize productivity. A departmental all in one printer can accommodate a large number of users enabling them to benefit from faster printing, copying and scanning speeds than the small desktop printer on their table.
There are multiple benefits of using an all in one printer and here are a few reasons why you should choose one for your workspace.
Having multiple printers, scanners and faxes can take up quite a bit of space when compared to a single multifunction model. Reception and office desks will be cluttered with multiple devices the user might only use a few times in a day.
Additional storage space will also be needed for stocking different toner cartridges for each printer model. This becomes more pronounced the larger an organisation is and the greater the variation of the printer models.
Lower Maintenance Costs
Having a higher number of different kinds of devices scattered throughout the office will lead to an increase in maintenance costs, service requirements and breakdowns. A single mid range all in one printer can easily handle the workload of multiple users, will require only one kind of toner and will have a single maintenance agreement.
User configuration will also be easier as the multifunction printer can simply be connected to the company’s IT network for everyone to use. For small standalone printers and scanners each device will have to be installed and connected separately to a PC.
A centralized all in one printer will offer much higher printing, scanning and copying speeds than any single desktop printer or scanner. While a desktop printer will have a print speed of 10ppm to 15ppm an all in one printer will have a print speed of 30ppm to 50ppm. Duplex printing and scanning which are not always available on single function desktop devices is a standard feature in an all in one printer. Print quality and scan quality will be much higher while also offering users advanced functionality such as mobile printing, scan to cloud and wireless connectivity.
The initial investment might seem a little expensive, however once you start using multifunction printers over the course of a year, you will notice a large drop in your toner purchases. Mid range models will have larger capacity toner cartridges and will offer a much lower cost per print than a smaller single function desktop printer. Additionally it is much cheaper to buy a single all in one printer than 10 separate smaller printers and scanners.
Multifunction printers enable you to increase your productivity while reducing your costs. Contact NPC for special offers on the latest models.