Digital signing software is a tool that allows online users to sign PDF files online without having to print and scan the documents. A digital signature gives online users freedom from filing paper documents as digital signing does not involve hard copies. Digital signing also ensures that online business owners and enterprise employees can securely share their document online with others, allowing them to review and provide feedback on the file before it is finalised. The online process of applying the digital signature is easy and provides several benefits:
1. Saves time through online e-signing
A major benefit of using online pdf signer is that it saves time for both businesses and clients as they no longer need to upload documents at online signature websites for online PDF signing. Documents can be shared online using digital signing software and the online signer allows users to continue working on other tasks while waiting for online reviewers. The online process also reduces unnecessary delays as online signers put an end to paper documents which can get lost or delayed by mail.
2. Eliminates downtime
Online businesses are always faced with downtime. Before digital signing, this meant that employees had to wait until the document was printed before they could continue their work or assign it to someone else who would then notify them of any changes needed in the file. With digital signing, online users prevent online downtime as they no longer need to print their document and instead share it online with online reviewers. Sharing documents online also allows online clients to access the document anytime as long as they have an online connection and sign online from their online devices.
3. Helps safeguard with security features
Digital signing online ensures that online users safeguard data as it circumvents paper-based reviews which can lead to unintentional errors or misuse of information. With digital signatures, businesses are able to keep data safe through password protected files. Digital signing adds an extra layer of protection by allowing online users to set up additional passwords for individuals who need access to the file before sending them the link via email or text message, adding another step in authentication for those who wish to view the document. This reduces the risk of unauthorised use of online passwords because online users only need to remember one password in order to share an online file.
4. Enables seamless collaboration for business
With digital signing, online businesses are able to easily collaborate online with other users without having to go through complicated procedures. Digital signers are able to only need the link only in order to view the document so there is no more emailing of files which saves organisations time and money that would have otherwise been spent on duplication or postage costs. Companies can also use online collaboration tools such as online chat, video conference calls and Dropbox amongst others which helps them reduce business travel expenses.
5. Ensures immediate access even offline
Digital signatures also enable users who don’t have access to the Internet at the time of online document signing to still access the online documents and sign online. This is useful for rural areas or remote locations where online connectivity may be poor, but online businesses such as online banking, online retailing and online e-commerce transactions still need their files signed online.
6. Ensures conformity with regulatory requirements
Regulatory requirements such as HIPAA (Health Insurance Portability and Accountability Act), PCI-DSS (Payment Card Industry Data Security Standard) and Gramm–Leach Bliley Act specify that digital signatures should be used in order to ensure compliance with various industry standards.
7. Provides legal validity
Digital signings legally validate that a user has reviewed the document content provided by the sender prior to digitally signing online. This eases the pressure on online users because they are able to be confident of their online decisions without having to worry about being held responsible for any online transactions that were made online.
8. Allows online users to track files online
Digital signing enables online users to know who has viewed or downloaded a file, which increases accountability and control of documents over time. This means that digital signers can easily access whenever somebody took action with an online document by simply logging in online through their browsers.
9. Removes wasted time due to misplacing paper or data loss
With digital signatures, organisations no longer have to waste time looking for misplaced paper documents as all information is stored in computer servers including the date and timestamps online. Digital signers are also able to recover lost online documents because online users are required to save copies online for recordkeeping purposes.
Conclusion
With digital signing software, online businesses are able to ensure that the quality of their online data is reliable and accurate with minimal errors in message transmission due to lack of digital signatures. This eases pressure on online users who can now focus more on developing new business strategies for growth rather than having to worry about bureaucracy associated with paper-based methods. As technology evolves, it is likely that digital signing method will continue to grow in popularity while traditional paper-based options will become phased out over time.
