Do you know that according to a recent survey, over 70% of said meetings are unproductive? We know there could be scores of reasons for this, but your AV issues could also be the ones at fault. These days it is pretty imperative to ensure that the audio and video systems of your meeting room work to the best of their level; otherwise, your problem might get included in the above statistics. Now you might be thinking, how could we say that, right? Just to let you know, the latest AV technologies are the basic need of your conference room that ensures that the communication between you and your team members happen seamlessly. If you overlook it for any reason, the chances are high that your audience won’t get your message correctly. So, it doesn’t matter whether you have a small-scale or a large-scale business; you need to get AV solutions from a well-experienced AV service provider if you want to ensure improved communication among your colleagues.
With that understood, let’s take a deep dive into audio-video systems:
What is AV?
AV is short for Audio-visual that refers to the systems used to produce clear sound and display informative content. Some common examples of AV systems could be display screens, speakers, microphones, amplifiers and many more. So, when we talk about AV machines or get AV solutions, you must get a clear picture of the devices used to offer smooth communication and collaboration between a group of people in conference rooms, meeting rooms, assembly hall, theatre, auditorium, and much as such.
What are some common areas for AV system applications?
1. Entrance halls of a company to promote company’s image
2. Visitor centre of a university to help students navigate the campus
3. Inside a concert hall to display vibrant images
4. Inside the conference room of a company to conduct meetings
5. Inside cinema halls to watch multi-language movies
Why various organizations and institutions should use AV?
The main job of audio and video systems is to make the communication between a considerable number of people more engaging, more productive, and easier to manage. However, to achieve this goal, you would have to focus on a few key elements such as:
1. Simplicity
Here the simplicity means a user-friendly and intuitive interface that could respond to gestures or voice commands instantly. If that’s not all, you can also train the system in a specific way, so it works according to the person who needs it.
2. Scalability
In addition to that, the AV systems you deploy at your office should also be scalable. The reason? Your company is growing, and you might need to expand your team sooner than later. It will eventually create the need to have a bigger space and better equipment for employee meetings.
3. Impact
When you get AV solutions from an accomplished company, you also need to consider whether they can bring the future into the present or not. For instance, whether their AV machines can help you connect to several people during a conference or not, or provide an exceptional brand experience during interactions and engagements or not.
Now that you know some basic details about audio and video systems, it’s time to dig deeper into five must-haves for your conference rooms that ensure increased productivity and efficiency of your team:
1. Clear audio
Underestimating the importance of clear audio in meeting rooms is not a wise decision. The reason? You can communicate well with your in-house staff or clients without a visual device, but not sound-producing machines. However, to ensure that you get clear sound during two-way communication in your conference room, you must opt for professional AV solutions and install speakers and microphones in the right places.
2. Video conferencing
That day is near when some of your employees will work from the office, others from home, and the rest will move between the two. In that case, you need to utilize bug-free AV technologies to help your team present in different locations collaborate quickly and communicate without a hitch.
3. BYOD connections
Before anything, you must understand first that BYOD means “Bring Your Own Device”, which refers to a process when a company’s employees use personal devices like tablets, mobile phones, or portable computers to connect to their organization’s network and access work-related systems and data for their job. So, if you have a great AV system in place, your workforce can connect their devices to your meeting room’s system and launch meetings, share content smoothly.
4. Content sharing
Since you know well that your employees will be working from remote areas in the time to come, your meeting room must have robust audio and video systems that allow them to share content like images, videos, and presentations without hassle. If you ensure this right away, it would be easy for your employees to collaborate and communicate for the work-related tasks down the line.
5. Touchless control
As far as touchless control goes, your AV system must include devices like voice activation or room occupancy sensors that will switch on the lights, video conferencing equipment, and other essential appliances when you have to communicate with someone within your team.
Closing note
We hope you know what AV is, why companies should use it, and what some must-haves for your conference room are. So, if you liked this write-up and want to leverage performance-oriented AV solutions for your company, get in touch with the reputed AV service providers out there.
