In order to prosper in your business, you need to add on to your manpower and resources too. Hiring more employees in your team will also mean putting more pressure on your HR department. There are also instances when you may have to hire more members for the HR team so that they can handle the growing numbers of the employees better.
In order to smoothen the system in the presence of limited professionals, one of the tricks that you can have is to introduce technology into your HR processes to streamline the functioning of the said processes. Even when you have a technology-laced HR department, you may have to upgrade it from time to time.
There are some signs that can help you in recognizing the moment when you can upgrade your HR technology.
1.Frequent Errors in the Payroll
When the number of employees increases in a company, it gets quite tough for the HR professionals to keep track of different data especially while preparing the payroll. This can lead to frequent errors because of which staff may get the wrong salary and may also have to pay penalties at times.
When you do not have enough technology in hand, this is the time when you should introduce some changes in the system. On the other hand, if you have the technology already in the process, this is the time when you need to upgrade them so that they can offer an error-free process.
2. Slow Process of Onboarding
When the company is small, the slow onboarding of the employees still would not matter much. But when the company has grown and a larger number of employees are being hired to accommodate the growing needs, it can prove troublesome for the HR department.
If the HR professional is taking a good number of hours introducing a single employee to the company, it will get difficult to have onboard so many people together.
This is again the time when you should have an upgrade in the HR technology. When you have proper technology for the process, the manual process gets reduced even more.
The candidates can have instant access to all the necessary procedures such as documentation, forms, training, and so on. This saves time for the HR to focus on other important things while also helps in speeding up the onboarding process.
3. Creating Reports starts becoming a hassle
HR professionals actually have to create a good number of reports on a regular basis. This can be related to the performance of the employees, attendance, and many other important elements. But if the professionals are occupied in doing all these things, they lose up the important parts such as being creative and making strategies.
If you think that the HR department is not coming up with innovative ideas and everything has become so stagnant, this is a sign that you need an upgrade in HR technology.
The regular important reports can be generated instantly with the help of software, thus saving much time for the experts. This time can be invested in thinking about the betterment of the staff and to plan up strategies that can be helpful in motivating and retaining the employees.
4. Issues with the Compliance
Rules and regulations keep changing so frequently that keeping a track of it can get really difficult. If you have noticed problems occurring in maintaining proper compliance with these laws, you should surely not delay in getting an upgrade in the technologies that you are using.
If you are using on premise tools to manage your hr or payroll, you might face several issues because you will need to contact the vendor to update the laws every time it changes.
So, you should more to saas tools because all changes in laws are automatically updated in real time in such tools and you wont have to worry about missing any such updates.
Saas tools ensure that the reports that are generated will have accurate data and will be in compliance with the updated laws and regulations.
If you don’t want to opt for a saas based tool, you can also work with some compliance consultants who can keep you updated on changes in various laws. Else, you can also completely outsource compliance to a professional company.
5. An issue with the Current Software
There are a number of times when you have software options in hand for the HR process but still, you may face troubles. There can be a number of issues such as files getting corrupted or lost. Also, there can be other issues such as the software not opening up at proper times of processing or creating trouble in processing a report.
When you face such issues, you should not consider it lightly as this will keep on increasing in the future. In such a situation again, your very next step should be to get an upgrade in the HR technology and replace the existing software with an updated and recent one.
Technology has made operations quite convenient, especially in the case of Human resources. But these technologies also need to be upgraded from time to time in order to get the best results. It is important to realize the proper time when you should get an HR upgrade. All you need to do is to not ignore the signs that your HR technology needs an immediate upgrade.