The flow of business is a challenging task that cannot be compared with the residential one. Whether it is a growth into a larger office, a downsizing or just a change of location, the whole process takes a lot of coordination to ensure that the way your business operates is not severely affected. Stakes are more when lost productivity and revenue are translated into the lost hour of downtime. Learning how to handle this transition well can spell the difference between a smooth transition process and a very expensive experience that affects your bottom line.
The reason why Business moves entail specialized knowledge.
When it comes to the process of relocating a business, there are complexities that the residential relocation process never undergoes. It is not furniture and boxes, you are carrying with you a whole functioning ecosystem. Computer networks should be dismantled and installed. Equipment that is sensitive must be handled in a special manner. Secure means that confidential documents require a secure means of transport. Timing will be an issue when you will coordinate the move with the commitment of the clients and the employees.
The collaboration with the professional commercial moving Surrey workers will guarantee that these special needs will be properly addressed. Such experts know business continuity requirements and operate within your business boundaries. They are able to make moves in evenings or weekends, which will not interfere with the normal business operations, organize with the IT department on technology transfers and work with specialized equipment that normal movers are not outfitted to handle.
Planning Phase: Monument of Success
The effective business relocations commence several months prior to the day of the move. Begin by forming a relocation team that is inter-departmental. This is so that all the operational requirements are put into consideration in planning. Assign a project manager to logistics that will be the main liaison with your moving team.
Take an extensive audit of all that must be moved. Sort items by department, priority and requirements to handle. Certain equipment might require the professional disconnection and reconnection of technicians. Determine objects that can be disposed of, sold, or donated- business relocations are fantastic in getting rid of old furniture and equipment.
In the course of choosing the packers and movers Surrey providers, ask them to give you detailed proposals which will serve your particular needs of the business. The generic quotes cannot reflect the entire commercial relocations. Clarify to your potential partners what your industry is, when it has to be completed, and whether it has specialized equipment.
Consideration of Technology and Equipment
Infrastructure of technology is one of the most important business moves. Servers, workstations, phone systems and network equipment should be handled carefully. Any small breakage on these parts may lead to considerable losses in terms of downtime and loss of information.
Commercial movers who are professionals liaise with IT specialists to make sure that the technology systems are disconnected, transported and reconnected properly. They pack in specialized packing materials that are made of electronics and keep a climate-controlled transportation where needed. This coordination system reduces the technical problems at the new place.
Likewise, the equipment that is industry specific requires professional management. In the medical offices there is diagnostic equipment, in the manufacturing companies there is production equipment and in retail stores there are display fixtures. Both have different packing, loading, and transport techniques that cannot be obtained by any other but seasoned commercial moving Surrey teams.
Reducing Business Interruption.
Downtime costs money. Whenever your business runs less than full capacity you are losing money and possibly losing customers. These effects are reduced through strategic planning.
Think of gradual changes where feasible. Operations that are critical can be maintained in the place you are staying but non-essential departments must settle elsewhere. This is best suited when dealing with a large company that has many departments.
Ascertain all stakeholders about your relocation schedule. Clients should be given notice on the possibility of service discontinuities. The employees need to be informed on how to pack their workstations and what to expect when they are moving to their new location. Vendors and partners need to be aware of any changes of address way in advance of the move.
Move in the slowest business time possible. Lots of companies prefer to do it during the holiday weekends or end of year when the activity of clients is reduced automatically.
Assets of business are usually very large investments. Make sure that your moving firm has sufficient commercial liability insurance and worker compensation. Get certificates of insurance and ensure that the coverage limits are equal to the asset values.
Record all this prior to the move. Furniture, inventory, and photograph equipment. Make elaborate condition reports on valuable items. This recording is also very useful when the damage is done and claims need to be made to the insurance companies.
It may be necessary to buy a separate insurance cover on specific valuable possessions. Ordinary moving insurance might not cover really expensive equipment, artwork, or specialized equipment.
Involvement of the Employees and Communication
Employees are the keys to successful relocations. Give easy instructions regarding packing personal work areas, labeling boxes and supporting computer files. The corporations may have move captains in their departments who organize team work and inform the packers and movers Surrey professionals.
Organize host information meetings during which employees will have an opportunity to ask questions and raise concerns. Find solutions to logistical problems such as parking in the new site, new travel time, and changes in work schedules in the transition.
Keep the morale positive by packaging the move in a positive way. Highlight the benefits the new space has to offer such as better facilities, convenient location or working environment. Treat the successful completion with a ribbon-cutting ceremony or team building activity.
Post-Move Considerations
You should not stop your relationship with your moving team once the final box is received. Do extensive check-ups of your old and new places. Record all the damages as they happen and inform your moving company when they are still on the premises.
Make an unpacking priority list and emphasize on essential operations. Install necessary systems and then start dealing with non urgent stuff. This business plan will get you in business at a fast rate and give you the opportunity to organize the secondary spaces well.
Get employee feedback regarding the relocation process. Their experiences can be used to better the next relocation and spot any pending troubles that should be resolved.
The relocations of businesses are major investments and organizational problems. It is all about the selection of professional experts who are aware of business requirements, are well insured and are willing to reduce the disruption in operations. Having adequate preparation, effective communication and professional assistance, you can easily transit your business to a new location where you will carry on with the same success.