Gmail is developed by Google and it’s the most popular Email client. All types of users using Gmail worldwide like children, students, and professionals. The majority of people use Gmail, and most of the users want to backup Gmail to Hard Drive as backing up Gmail emails to a hard drive is a precautionary measure that provides users with peace of mind, increased accessibility, and control over their valuable email data. It ensures that important information is not solely dependent on the cloud-based service, adding an extra layer of data security and availability. Even there are many more reasons, Why we need to back up Gmail emails into the hard drive.
However, Some of the main reasons I’ve explained below as well as also provided the best reliable methods to back up Gmail emails into Hard drives.
Why Do We Need to Backup Gmail to Hard Drive?
The majority of people use Gmail for Email Communication as well as to save contacts, Calendars, Drives (videos, photos, G- DOC), and many more precious things that can affect us if that can be lost or unable to manage properly due to thousand of emails or other reasons. There are more common reasons that constrain us to backup Gmail Emails into hard drives. Below I’ve listed some of the main reasons to Backup Gmail to Hard Drive:
- Import Emails to Other Mail Clients: When Gmail users need to switch their emails to other email clients, they need to back up their data to secure data from corruption during the conversion process as well as backing up to a hard drive also makes it easy to transfer to other email clients.
- Prevention From Data Loss: Even though Gmail is a secure email client but there is always the risk of data loss for many reasons like technical issues, device theft, forgetting passwords, accidental deletion, or hacking. Therefore, baking up emails ensure that we have an additional copy of data in our local hard drive.
- Manage Storage Issues: Many users face storage issues, and they are not capable of extending Gmail storage as Gmail charges on a monthly or yearly basis, making it costly. Therefore, many users want to back up their data onto a hard drive to free up space in their Gmail accounts.
- Offline Control: Backup Gmail to Hard Drive enables us to control the data when we are offline and makes it flexible for us to use our data at any time, anywhere.
- Securing Important Files: There are numerous files and data that we cannot afford to risk losing or mishandling. Therefore, in this case, we need to back up those files to our local drive to ensure high security.
- Categorize Emails: We can easily categorize and manage the backup Gmail files, as per our requirements which may not be possible through Gmail.
These are the main reasons to back up Gmail emails into our hard drive. Now, I’ll explain the methods to back up Gmail emails and suggest the best methods for you based on your requirements.
Method 1: Backup Gmail to Hard Drive Through Google Takeout
Google Takeout helps to Backup all files integrated with Google such as Google Photos,
Gmail, Maps, contacts, drive, and more, therefore here, I’ve listed the steps to Backup your Gmail Emails:
Step-1: Launch Google Takeout and select the listed Google Product: Mail and other as per your requirements and click on the next button
Step-2: Select file types & file size then click on the Create Export button
Step-4: Then you will receive a message on your Gmail with the download button
Step-5: Click on the download Button
Step-6: Now the selected Mail, Contacts, or Drive data gets imported
Step-6: Finally, take a backup to the external hard drive, unzip the files, and then drag and drop them into the hard drive.
Note: This method is only suitable for those who want to back up limited data, If you want to backup and migration unlimited then you should use to Sysinfo Gmail Backup Tool. Google Takeout can take several hours or even days for large data backup. Therefore, before using this method, make sure you have enough time available.
Method 2: Backup Gmail Emails Through Sysinfo Gmail Backup Tool
There are several methods available for Backup Gmail to Hard Drive, but the most reliable software is the Sysinfo Gmail Backup Tool as this tool provides a user-friendly interface, Thats helps to easily operate the tool to back up your Gmail data to your local storage in various file formats such as PDF, MBOX, PST, MSG, EML, DOC, etc. The best part is that you can directly import your Gmail files to other mail clients like Hotmail, Office 365, Yahoo Mail, and more. This makes it convenient if you decide to switch to a different mail service in the future.
Moreover, Below I’ve listed the steps to backup Gmail emails
Step-1: Start the Gmail Backup Software as an administrator on your system.
Step-2: Enter your login credentials in the login window and click the “Sign In With Google” button.
Step-3:The software will display multiple Google Apps icons like Gmail, Calendar, Contact, Photos, and Drive. Choose Gmail. Select the app icon as per your requirements and click next.
Step-4: A tree structure will load on the software wizard, showing your Gmail account’s folders, files, and subfolders. Select the files which you want to backup and click next
Step-5: Select the saving format from the “Saves/Backup/Migrate As” options drop-down list, and in this case, choose “PDF.”
Step-6: Click on the “Path To Save” feature to select the destination path for the new backup folders and click on the Convert button.
Following these steps, you can successfully back up your Gmail emails using the Gmail Backup Software in PDF format while customizing options like folder selection, duplicate email handling, folder hierarchy preservation, and attachment handling.
Why we should use Sysinfo Gmail Backup Tool?
there are several reasons why we should consider the Sysinfo Gmail Backup Tool over Google Takeout for Backup Gmail to Hard Drive but the most effective reasons are listed below:
- User-friendly Interface: The Sysinfo Gmail Backup Tool has a user-friendly interface, making it easy to operate the tool even for users with limited technical knowledge. This can be a significant advantage, especially for those who may not be familiar with complex backup procedures.
- Multiple File Formats: This tool offers the capability to back up Gmail data in various file formats such as PDF, MBOX, PST, MSG, EML, DOC, etc.
- Direct Import to Other Mail Clients: One of the standout features of the tool is its ability to directly import your Gmail files to other mail clients like Hotmail, Office 365, Yahoo Mail, and more.
- Optional Features: It offers useful features to backup Gmail email to hard drive, such as maintaining your files in a hierarchical structure, a mail filter to select files based on dates, and an option to remove any duplicate files.
- Time Efficiency: Google Takeout is a suitable option for backing up smaller amounts of data but the Sysinfo Gmail Backup Tool can be a more time-efficient solution for larger Gmail accounts or those with extensive email data.
Conclusion:
Overall, Here we knew the best two methods to back up Gmail Emails to a hard drive, in which Takeout is better for those who want to backup limited files whereas the Sysinfo Gmail Backup Tool provides unlimited backup capability with advanced features to simplify the backup process. Therefore, It depends on your requirements which method you should use.