Modern-day facility managers feel the heat of running buildings, equipment and operations efficiently with the fast lifestyle technology-driven world brings. However, the recent rise of facility management software (FMS) has been a game-changer by making FMS an integral force behind streamlined daily operations and cost-effective productivity everywhere.
In this blog, we will be highlighting the top seven reasons that facility managers around the world swear by management software to such an extent that they rely on them for building maintenance, asset tracking and other tasks too.
Optimize Work Order Management
Handling the volume of work orders is a major pain point for facilities managers. From broken HVAC systems to electrical issues, and regular maintenance; trying to manage all these is quite a lot of work.
Organizing work orders can be tedious, especially without dedicated software (which many businesses do not invest in). Facility management software makes this easier by providing a centralized platform for all your work order needs. Facility managers can seamlessly prioritize tasks, delegate them to the respective personnel, and monitor them in real-time. This guarantees that no work order slips through the cracks, allowing for quicker response times and optimized operational efficiency.
Improved Facility Asset Management
A facility manager must have to manage physical assets like HVAC systems, lighting, elevators, and other equipment. Facility asset management software can help you monitor every asset inside your facility, track its performance and manage preventive maintenance.
However, facility managers need to move away from reactive practices and install software for asset life cycle tracking. Asset life cycle tracking helps facilities avoid unexpected breakdowns and costly repairs. Facility asset management allows you to track and manage them better, making it easy to plan for replacements so that your facility will be less at risk of downtime.
Reduced Expenses and Budget Management
Working within tight budgets is a common phenomenon of facility management, and therefore it becomes all the more important to be on the lookout for cost-saving opportunities without compromising on quality. Using facility management software, facilities managers can analyze and report more effectively by tracking expenditures using real-time data.
This data can be analyzed to detect patterns, waste, and cost-reduction opportunities. Examples include the ability to schedule predictive maintenance, which enables you to avoid expensive emergency repairs and create more longevity in facility assets. In due course, these savings accumulate to substantiate the costs incurred in getting the software.
Enhanced collaboration and communication Source: Corel promo
Some big facilities mean that if you have separate departments, contractors, and vendors the communication can be tricky. Facilitates Communication — With FM software, all stakeholders can touch base on the same communication platform and share updates or information.
This results in improved collaboration of facility teams, service providers, and vendors in the end to ensure everyone is on the same page. This enables improved communication in the workplace, while the software also automates notifications for when there are upcoming tasks to be maintained, approved, or updated.
Risk management and compliance
With the competing requirements of an ever-growing number of laws and safety standards, regulatory compliance has never been more important. Neglecting to do so can result in significant fines and harm to the company’s reputation. You can use computer Aided Facility Management software (CAFM software) to track things like regulatory compliance, safety inspections, equipment certifications, and building codes.
It stores all relevant documents in one place and sends reminders for upcoming inspections or due dates so nothing falls through the cracks. Reducing risk: By remaining observant, facility managers can mitigate hazards and ensure their facilities are safe to work in and up to code.
Data-Driven Decision Making
With energy usage, equipment efficiency, maintenance costs, and inventory levels all contributing to the volume of data created within, a modern facility creates an incredible amount of information. There is now so much to learn, and with no system, it becomes impossible.
Facility management software covers the power of data analytics, giving facility managers insight into how their operations are structured. Using this data, managers can make better decisions on resource allocation, equipment upgrades, and operational adjustments that create more efficient performance.
This means the software will let them know, say, if certain parts of a facility aren’t being utilized enough and as such may change how space is thought to be managed. This results in improved engagement and thus an overall more efficient facility.
Improved Flexibility and Scalability
Facilities change along with a business as it continues to grow or pivot. If you are running multiple sites or planning to scale, facility management software can also grow with you.
This software is very flexible and can adapt to the changing needs of any facility, whether that includes integrating new buildings, adding additional features, or modifying maintenance schedules. The scalability ensures that this software continues to be a valuable tool, regardless of how large or complex your operations get.
Selecting the Best FM Software
Not every software program for facility management may be equal. The software you choose can be affected by many aspects, such as the user-friendliness of the interface you will use to manage your facility, features that suit your needs, and already existing systems. Point #2: If your facility operates on a large number of physical assets, you may also want to consider facility asset management software. If you want to manage compliance and regulatory tracking, CAFM software can also help.
You should also look into your future requirements. When your facility starts to expand, you don’t need software that will provide extra support but not without making a huge change.
Conclusion
Improved asset management, effective communication, and massive savings are why there’s hardly an option in the facility manager’s toolbox today concerning facility management software and how necessary it has become. From the capability to record data in real-time, manage assets smartly, and be able to make data-backed decisions, facility managers swear by this software on a daily basis.
If you’re serious about taking your facility management to the next level, learn how facility management software can streamline your operations, cut costs, and boost productivity enterprise-wide.
Are you ready to transform the same processes related to facility management at your organization? Schedule a demo now and experience the transformation with your facility management software.