Are you looking for reliable solutions to convert MSG to PDF files? If yes, then you have found the best article on the internet. In this article, we will briefly explore MSG and PDF. Additionally, we will discuss the reasons for converting MSG to PDF with attachments. Lastly, refer to the practical methods mentioned in this article to perform MSG to PDF conversion.
Differences Between MSG & PDF
We have specially crafted this section to highlight some prominent differences between MSG and PDF file formats. Now, let’s explore the differences between MSG and PDF files.
| Aspect | MSG | |
| Full Name | Message File | Portable Document Format |
| Developer | Microsoft | Adobe |
| Primary Use | Used by Microsoft Outlook and Exchange for storing email messages | Ensures universal document accessibility across hardware and operating systems |
| Content | Contains ASCII text for headers, message bodies, hyperlinks, attachments | Stores links, buttons, form fields, audio, video, and logic |
| Export Purpose | Often exported for archiving and corruption scanning | Aims for consistent layout regardless of viewing device |
Reasons to Perform MSG to PDF Conversion
Each of these file formats is useful in its respective field. However, sometimes users need to back up MSG files as PDFs for various reasons. Some advantages to export MSG to PDF are as follows:
- Free up server space by backing up MSG files to PDF before deleting them.
- Furthermore, PDF files can be viewed on any system irrespective of the Operating System.
- Safeguards your Email messages by creating a local backup on your system.
- Additionally, PDF Files are used for many legal and forensic work.
Methods to Perform MSG to PDF Conversion
Searching “How to Convert MSG to PDF” produces a lot of results. However, most of these results show methods that are outdated or are very complex. Therefore, with the help of our IT Testing team, we found the 3 most practical methods to back up MSG to PDF. Each of these method is thoroughly tested and verified by our IT Experts. FYI, our IT team suggested using method 1 for the best results.
Method 1: Convert MSG to PDF with Attachments
MSG Emails contain a lot of informational data. Therefore, it is always suggested to use the best method while handling your Emails. Use the Sysinfo MSG to PDF Converter Tool to reliably export your MSG Files to PDF File Format. Moreover, this tool can back up MSG Files to EML, PST, MHTML, CSV, MBOX, DOC, etc. The MSG Converter even allows the users to migrate their MSG files to other Email Clients. Now, let’s explore the steps to change MSG Emails to PDF.
- Install and launch the MSG Converter Tool as an administrator.
- Select the option Select File/Folder to add MSG Files to the Wizard.
- Choose the Desired Files/Folders from the tree structure format. Additionally, preview the added MSG Files in the Advanced Preview Panel.
- Click on the option File Formats and select PDF as the Saving Format.
- Finally, opt for the optional Features/Filters and click on the Convert button to initiate the conversion process.
Method 2: Use Outlook and Word to Save MSG as a PDF
In this section, we will explore the manual method to convert MSG emails to PDF using Outlook and Word. First, the user needs to save the MSG files in HTML format. After that, open the HTML files in MS Word and save them as PDF files. The steps to perform MSG to PDF conversion are as follows:
- Open Outlook on your system and open the Desired MSG File on Outlook.
- Now, click on the File option in Outlook.
- Furthermore, click on the Save As option and select .html as the Saving Format.
- Now, locate the saved HTML file and right-click on it. Select the option Open with MS Word to open the HTML in MS Word.
- Navigate to the File menu in MS Word and click on the option Save As.
- Choose the Saving Format as a PDF and define the destination path.
Method 3: Utilize the Print Option to Migrate MSG to PDF
You can take advantage of the print option to convert the MSG files to PDF File Format. However, using this method you can only save a single MSG at one time. This method can be time-consuming while exporting a large number of MSG files to PDF.
- Browse the location of the MSG File and right-click on it. Then open the MSG file using Outlook.
- Open the Desired Email in Outlook.
- Now, either press the shortcut Ctrl + P or click on the button File > Print.
- Choose, the options Microsoft Print to PDF and then click Print.
- Finally, define the Destination Path and click on the Save button.
Conclusion
In this guide, we explored all the practical methods to convert MSG to PDF with attachments. The manual approach can be effective but lacks efficiency when there are a large number of MSG files. On the other hand, you can utilize the Sysinfo MSG Converter to easily convert multiple MSG files to PDF. Now, the ball is in your court; the decision is up to you.
FAQ
Q1: Can I convert .msg to .pdf?
A1: Yes, you can convert MSG Files to PDF by three methods that are mentioned in the article.
- Use Outlook and Word
- Utilizing the Print Option
- Using the Sysinfo MSG Converter Tool
Q2: What software converts MSG to PDF?
A2: There are many software available in the market to change MSG to PDF. However, Sysinfo MSG Converter is one of the best tools as it is reliable and fast.