Many users want to export their Exchange mailbox to PST file format for the betterment of their mailbox data. Those users working for a big organisation are well aware of using the PST file format. It is used to store all the day-to-day data of the organisation. Now every user wants to export Exchange mailbox to PST for security reason. The PST file is an Outlook product that allows users to access their data anytime.
All the users are eagerly looking for the best way to proceed with the Exchange mailbox conversion to PST quickly. There are various reasons for users to switch all their data to PST file format. In the following blog, we will share everything about the process and suggest one of the best ways to conduct the task.
Reason to Export Exchange Mailbox to PST
Users who want to move all their data to a PST file are keen to proceed with the task, but before that, they must know its purpose. It is difficult for the users to export exchange mailbox to PST file format. Here we are sharing some reasons for the process.
- Everyone knows that a PST file is movable, and users can move all the essential data to a PST file as it will keep their data safe and secure. Therefore, users are asked to export Exchange mailbox to PST quickly.
- There is storage capacity in the Exchange mailbox, so exporting all your mailbox data to PST users will free up the space in the Exchange mailbox.
- The PST files are easily accessible anytime, anywhere, from any device. Hence, it is straightforward for users as the platform is used universally.
- As there are a lot of big organisations that store their crucial data in PST files, format and they are worried about their data security. To overcome this problem, users can set passwords for their PST files, and their data will be protected.
Methods to export Exchange mailbox to PST
To proceed with the task and export all your Exchange mailbox data to PST file format, users will get two methods one is the manual method, and the other one is the professional third-party tool. Users can choose the method they want; both methods are available. Manually the procedure can be complex, and it will take a lot of time to finish the task. Therefore, users are recommended to try the professional third-party tool for the whole process, as it will take less time to complete the entire task.
Export Exchange mailbox to PST Manually
All the users who want to proceed with the manual method are informed that there are two ways to export exchange 2019 mailbox to PST file format. Below we are sharing the steps to proceed with the task manually.
- Exchange Admin Centre
- To begin the task, first, log in to the Admin Centre.
- After that, tap the recipient option and then hit the mailbox option.
- Now there will be more options adjacent to the refresh option.
- After that, click on the Export to a file option.
- A new wizard will open before you click on the mailbox to export option and then hit the Next button.
- Now select the location and then click on the Next option.
- Later on, check/ uncheck as per the need. Users can also provide an email if they want to receive it after completing the process.
- PowerShell Command
- Export the user’s mailbox to PST
New-MailboxExportRequest -Mailbox “mailbox name” -FilePath \\ServerName\FolderName\nameoffile.pst
- Export Archive mailbox to PST
New-MailboxExportRequest -Mailbox “mailbox name” -FilePath “\\ServerName01\FolderName\nameoffile.pst” –IsArchive
- Export shared mailbox to PST
New-MailboxExportRequest -Mailbox “name of the shared mailbox” -FilePath \\ServerName02\Folder\nameoffile.pst
- Export specific date range
New-MailboxExportRequest -ContentFilter {(Received -lt ’03/09/2022′)-and (Received -gt ’03/09/2021′)} -Mailbox User1 -Filepath \\ Exchange\{PST}\{file-name}.pst
Reason to avoid manual method
All users willing to opt for the manual method are informed that earlier people used this method to run the task. However, as time changes, new technology has been launched for users. Here we share some of the limitations of a manual method that users must know before opting.
- The manual method is challenging to run; it takes much time to finish the whole task. Therefore, users who have vast technical knowledge will be able to run the task swiftly.
- There is no guarantee that this process will maintain data security; there is a high chance that users might lose their crucial data.
- Users can face human error and technical glitches with manual methods.
Why choose a Professional tool for the process
All the users willing to perform the task are asked to try the professional third-party tool to run the task instantly. We offer users to try the Shoviv exchange recovery manager for the process and start the procedure. The software has a robust interface that will make the whole process easy-going.
- The software provides complete recovery of the Exchange mailbox.
- It can recover inaccessible EDB files and restore the data in the preferred location.
- The incremental export/ backup in the PST file option is also available in the software.
Conclusion
In the above blog, we have shared the tool to export exchange 2013 mailbox to PST file format users can check out the tool. The software offers a free trial version of the tool so that users can explore more about the tool.