Summary: When a user wants to convert PST to PDF, it allows easy access to Outlook data, secure sharing, and long-term accessibility, which would be beneficial for storing emails. When the user try to print a PDF, it works well for individual emails. Although it is not an appropriate option for the bulk conversion with attachments. In this technical post, we will solve the problem of the users by using the PST to PDF Converter Tool, which can convert bulk emails from PST files into PDF files and comes with options to retain attachments.
What is PST & PDF
- A PST file is a file type created by Microsoft Outlook to hold your mailbox data, such as emails, contacts, calendars, notes, and attachments. PST files provide a means to store a backup of your information in a local file on your computer. Due to the way PST files are created, PST files can only be opened in Outlook, making them inconvenient to share.
- PDF is a common file format developed by Adobe. The PDF format preserves a document’s layout, text, images, and formatting, which is great for sharing and long-term storage. PDF files can be opened on nearly any device or operating system without requiring any specific software, as compared to PST.
Explore some scenarios where you need to export PST to PDF
Converting PST to PDF offers several advantages:
- PDFs can be opened on any device, regardless of whether Outlook is installed.
- Many businesses and users can make emails in PDF format for official use.
- A PDF is a small and easy way of communication as compared to a bulky PST file.
- PDFs can be accessed even years later, while PST requires Outlook.
- These benefits make PDF the ideal format for storing or sharing Outlook emails.
Methods to Convert PST Files into PDF
Primarily, there are two solutions to export PST files to PDF. We will go through both one by one, separately, in the next section:
Solution 1: Manual Method to Convert PST file to PDF with the Outlook Print Feature
Basically, Outlook comes with some built-in features. So, it can save individual emails as PDFs through the Print option.
- First, open Microsoft Outlook and select an email.
- Next, navigate to File and click on the Print option under the file.
- Then, choose Microsoft Print to PDF on your printer.
- Finally, save the email as a PDF on your system.
Limitations associated with the manual method:
- Can only convert one email at a time.
- No support for bulk PST conversion.
- Attachments are not always included.
- Requires Outlook installation.
This works if you only need a few emails, but it’s impractical for large or multiple PST files.
Solution 2: Simple & Direct Solution To Convert PST to PDF
To avoid the limitations of the above-mentioned manual method, simply use Aryson PST to PDF Converter Tool. It is the best alternative to manual conversion. This utility can convert multiple PST files into PDF and other formats. It preserves original data formatting, structure, and metadata during the entire process. With its several advanced features, Preview and Remove Duplicates emails based on your needs. It has a simple interface, which means tech and non-tech users can easily understand it.
Here’s how you can easily convert PST to PDF Converter with Attachments:
- Download and Install the PST to PDF Converter Tool.
- Next, tap on the Select File/Folder to add the desired PST file.
- Preview all emails and attachments from the advanced panel.
- Select PDF as the output format from the dropdown menu.
- Choose filters and a destination for the files.
- Hit Convert to Convert Outlook PST to PDF.
In just a few clicks, your PST files are successfully exported into PDF format.
Advantages of the Professional Approach
Using the Aryson PST to PDF Converter offers several clear benefits:
- To begin with, it allows you to convert large or multiple PST files at once, saving valuable time.
- In addition, all attached files are preserved securely during the process.
- Along with conversion, you can migrate PST to Office 365, Gmail, Yahoo, and more.
- Moreover, this software works even if Outlook is not installed on your system.
- Another advantage is that you can preview your data and cross-verify it beforehand.
- Along with that, this software is user-friendly and requires no technical expertise.
Conclusion
Throughout this blog, you got the verified solutions to convert PST to PDF. However, what you will pick completely depends on your preference, along with your technical expertise. A user with knowledge of technical terms can proceed with the manual method. But most of the individuals navigate to the automated solution for data accuracy. The better tip is to choose wisely because your data safety depends on the chosen solution.
FAQs
Q.1 What’s the best software for converting PST to PDF?
Ans: The best option is using the PST to PDF Converter tool. This Converter stands out because it supports bulk conversion, preserves attachments, works without Outlook, and offers multiple saving formats.
Q.2 Is it possible to convert multiple PST files to PDF at once?
Ans: Yes, using the PST to PDF Converter tool, you can process and export multiple PST files into PDF with a single use of the utility.
Q.3. Does converting PST to PDF affect email formatting?
Ans: No. A good tool like the Aryson PST to PDF Converter tool keeps the original email formatting intact. All text, images, and attachments stay in their original layout when PST files convert to PDF.