Digital commerce has transformed significantly, moving beyond just listing products and processing payments. Today, merchants are expected to deliver efficiency, accuracy, and professionalism in every facet of their business.
WooCommerce has quickly become a favorite for many store owners because of its flexibility and scalability, making it the ideal platform for launching and growing online stores. However, despite its many essential selling features, it doesn’t quite offer built-in options for generating PDF invoices or packing slips. That’s where plugins come in, not as indulgent add-ons, but as vital systems that eliminate frictions from the everyday tasks.
Here, we’re taking a focused look at the WebToffee WooCommerce PDF Invoices & Packing Slips plugin, a solution built to simplify WooCommerce invoicing and order documentation for WooCommerce merchants without adding much complexity.
Before we dive in, let’s explore why using a dedicated invoicing plugin is beneficial in the first place.
Why Use WooCommerce Invoicing Plugins?
Here are the core benefits of automating your WooCommerce invoicing process with a plugin:
- Automatically generates and adds PDF invoice documents to orders, which saves time.
- Reduces the usual errors encountered in manual processing of invoices and shipping documents.
- Offers machine-readable UBL/XML formats and regulatory needs like VAT and GST.
- Allows for branding of documents for a consistent look and feel.
- Improves order management through downloads and bulk exports.
- Enables stores selling internationally to create invoices in foreign languages.
- Makes it easy for customers to download and print invoices.
Let us now explore how WebToffee’s WooCommerce invoicing tool leverages a robust feature set and configurations to provide these benefits.
Introducing WebToffee’s WooCommerce PDF Invoice Plugin
This is the WebToffee PDF Invoices & Packing Slips plugin, specifically designed for WooCommerce stores that want to take charge of their post-sale documentation.
It lets you automatically create professional documents such as invoices, shipping labels, packing slips, delivery notes, and more. You can customize these documents, process them in bulk, and even attach them to transactional emails, which means you can say goodbye to manual work.
Whether you’re handling 10 orders a week or thousands each day, this WooCommerce PDF invoice plugin offers the flexibility you need without a complicated learning curve. These are some of its notable features:
Auto-Generate PDF Invoices and Packing Slips
Manually creating documents for each order is a complete pain and can create delays. With the plugin by WebToffee, invoices and packing slips are generated automatically according to the order status (e.g., Processing, Completed), enabling you to focus on more strategic endeavors.
This is especially useful during peak traffic events, flash sales, or large-scale restocking cycles where staff bandwidth is limited.
Generate Shipping Labels and Delivery Notes
Shipping documents serve as the final checkpoint in the fulfillment process. This plugin lets you create precise delivery notes and printable shipping labels directly from the order dashboard.
With carrier information, addresses, and branding included, the documents streamline packing processes and minimize shipping confusion. And, employees are no longer required to balance outside tools to format or print these essentials.
Generate Tax-Compliant WooCommerce Order Invoices
Managing regional tax requirements is one of the most demanding aspects of online selling, especially for businesses that cater to multiple countries or operate in B2B environments. With this invoices plugin, preparing tax-compliant invoices is now a part of the norm.
The plugin accommodates crucial tax fields like VAT numbers for European customers, GSTIN for India, ABN for Australia, and other country-specific tax identifiers. At checkout time, these can be entered by customers using special fields. After submission, these get automatically added to the generated invoices, packing slips, and other associated order documents.
It equals fewer minutes spent on editing invoices and fewer inconsistencies in order documents. It’s a great method of enforcing invoice compliance and having clean tax records without resorting to any third-party software or edits after sale.
Customize WooCommerce Order Documents
Instead of settling for generic templates, this PDF invoice plugin provides access to advanced custom invoice tools, whether you’re using the visual editor or tapping into the code-based editor (available in Pro) for more in-depth adjustments.
Easily modify font styles, insert your company logo, add personalized customer messages, or even include barcodes. You can also enable or disable specific components to tailor your branded bills to your needs.
For more advanced customization options, the Pro version is required. We’ll cover that in more detail later.
Support for Multilingual and RTL Invoices
If your store serves customers who speak languages like Hebrew and Arabic, this plugin supports RTL layouts and multilingual configurations.
This isn’t a superficial translation layer. The plugin handles alignment, currency placement, and structure, ensuring your documents appear professional and readable in every supported language.
Show Print Invoice Button to Customers
Some customers prefer to have hard copies of their records for offline accounting purposes. The plugin allows you to add a print invoice button to order emails and customer account pages.
No need for back-and-forth email requests or custom code. It’s a customer-friendly feature that enhances self-service and reduces the number of support inquiries.
Compatible with UBL and XML Invoices
Businesses operating under European regulations, or selling B2B to clients with digital accounting systems, often require UBL or XML-based invoicing formats. This plugin handles those formats, producing standards-compliant documents that can be fed into accounting systems without conversion.
Custom Sequential Invoice Numbering
Need to follow a specific invoice numbering system for legal or auditing purposes? This plugin supports dynamic invoice number formatting for your requirements.
With the PDF Invoice plugin, you can customize invoice numbers by adding prefixes or suffixes, setting the starting number, and defining the number of digits.
Consistent and formatted invoice numbers make it easier to organize, track, and retrieve transaction records when needed.
Generate Invoices for Existing Orders
Managing documentation gaps can be tricky for expanding stores, especially if you’re switching from another tool or haven’t previously enabled PDF invoices. This feature allows you to generate and download invoices and packing slips for past orders, even those placed before the plugin was active.
That means no order goes undocumented, and your financial records stay consistent.
Advanced Compatibility and Integration Features
One of the standout features of the WebToffee plugin is its adaptability to various store environments. Whether it’s a small storefront or a multi-regional operation, the PDF Invoice plugin provides the flexibility and performance needed to maintain smooth order documentation.
The plugin supports both DomPDF and mPDF rendering engines, as well as cloud print, WPML, RTL support, and more. This dual-library approach ensures high document fidelity across multiple languages and formats.
WooCommerce PDF Invoices and Packing Slips Premium
While the free version offers an impressive lineup of features for small to mid-sized stores, the premium version is developed with scalability in mind. It introduces advanced features for customization and deeper integration, ideal for businesses managing high order volumes or operating under strict compliance requirements.
Advanced Code Customizations
For developers or advanced users, the premium version offers access to extended template overrides and PHP hooks. This means you can implement conditional logic, restructure document layouts, or insert compliance-specific statements without altering the core plugin.
For example, if a region mandates the inclusion of environmental tax information or industry-specific codes on invoices, these can be dynamically added. This degree of customization is perfect for both global businesses and specialized markets that need tailored documentation.
By building on the codebase without affecting plugin updates, it keeps everything manageable while allowing for significant personalization.
Bulk Export with Filters
Managing a high volume of transactions requires tools that make document processing efficient and organized. The bulk export feature in the pro plugin enables you to filter orders by certain criteria like order status, payment method, customer groups, or even date ranges. After filtering, you can export the desired invoices, packing slips, or credit notes all at once, compressed tidily into a ZIP file.
Generate Credit Notes and Attach to Refund Emails
In any business, issuing refunds is inevitable. What separates a professional store from an amateur one is how well refund documentation is handled. The premium plugin allows you to automatically generate credit notes whenever a refund is processed. These credit notes are directly traceable to the original transaction and can be sent via email to the customer together with the refund emails.
This not only gives transparency to the buyer but also keeps your money trail clear and traceable. For customers, it builds confidence that their refund is being processed responsibly and transparently.
Add a Payment Link in the Invoice
For stores serving B2B clients or organizations that prefer paying after receiving an invoice, this feature offers considerable value. Instead of requiring customers to return to the store or contact support, the plugin embeds a payment link directly into the PDF invoice.
Customers simply click the link and complete the transaction using standard payment gateways configured in WooCommerce. This reduces the time-to-payment and eliminates the need for repetitive follow-ups.
Other WebToffee Order Documentation Plugins for WooCommerce
To support the functionality of the primary PDF Invoices plugin, WebToffee also provides a set of invoicing and order documentation plugins that address particular use cases within the WooCommerce workflow. Each of these tools can be integrated independently or in combination, depending on your operational needs.
WooCommerce Shipping Label Plugin
Order fulfillment isn’t just about picking and packing; it’s also about printing and organizing. Shipping labels are critical for getting products into the hands of customers without confusion or delay. The WooCommerce Shipping Label Plugin by WebToffee steps in to automate this step, providing a practical solution for store owners looking to professionalize their shipping process.
This plugin lets you print shipping labels directly from your WooCommerce orders. You can also include delivery notes and dispatch labels, all formatted to suit your branding and business requirements.
No longer flipping between third-party software and manually making labels; it can all be done from your WooCommerce control panel.
Among its highlights are bulk label printing support, template customization, and support for mainstream printers.
WooCommerce Address Label Plugin
If you’ve ever spent time copying shipping addresses onto packages, you already know how error-prone and time-consuming it can be. Address labels are a small but crucial part of any eCommerce workflow. The WooCommerce Address Label Plugin offers a streamlined solution to print customer addresses directly from order data.
Simplified for ease and speed, this plugin creates address labels as pre-printable types that conform to standard label sizes and types of printers. It avoids copying and pasting or manual typing of shipping information, which decreases chances of delivery errors and streamlines order fulfillment.
Customizer for PDF Invoices and Packing Slips Plugin
Most invoice plugins offer standard templates, but what if you need more control over the look and feel of your invoices? The Customizer Plugin for WooCommerce PDF Invoices offers store owners the flexibility they need without having to dig into code.
This plugin allows you to easily modify invoice layouts through an intuitive interface. Want to change the font size, reorder fields, or reposition your company logo? This plugin makes it all possible with a drag-and-drop style block editor. It gives you complete control over how your invoices appear to customers and business partners alike.
Proforma Invoice Plugin
For B2B transactions, bulk orders, or purchases involving prepayment, a proforma invoice often becomes a necessity. The WooCommerce Proforma Invoice Plugin by WebToffee is built precisely for this purpose, helping store owners issue formal yet non-binding invoices before finalizing the deal.
The plugin creates proforma invoices automatically from pending orders and has them ready to download or email. It integrates with your WooCommerce store very easily, importing order data and presenting it professionally. You can even automate the process so that a proforma invoice is automatically generated whenever an order is flagged with a specific status.
WooCommerce Picklist Plugin
For stores with large inventories or high order volumes, having a picklist can make warehouse operations smoother and faster. The WooCommerce Picklist Plugin makes it easy to generate organized, itemized lists for each order.
This plugin provides printable picklists that detail all products included in an order, including quantities, variations, and SKU numbers. It simplifies the picking process, especially in busy warehouse environments or stores with multiple staff involved in order processing.
Final Note
WebToffee’s WooCommerce PDF Invoices & Packing Slips plugin finds a sensible balance: it’s advanced enough for sophisticated use cases and simple enough to roll out rapidly.
From bulk exports and multilingual support to automated invoicing and B2B-friendly features, this plugin is in sync with the actual needs of WooCommerce sellers.
Begin with the free version and scale up as your business expands. And for those constructing a full WooCommerce invoicing pipeline, WebToffee’s add-ons provide flexibility that keeps workflows smooth, dependable, and simple to manage.
Thanks for reading!