Every second counts in today’s competitive world. However, it is becoming increasingly difficult to focus and be productive in this age of social media and 24/7 internet connections. Time management is a crucial skill that is not taught in any college. This is something you need to learn and practice yourself.
Are you finding it hard to focus and make the most of your time?
Don’t worry. There are various tools and techniques that can help you increase your productivity and achieve more in less time.
1. Use two monitors:
One of the best ways to increase your productivity while working within the field of IT is to work using two monitors. You can make your life easier by using two monitors at the same time. It allows you to research and work on your project at the same time. If you cannot afford two monitors, get a big one and use split screens.
2. Download To-Do Apps:
To-Do apps make it easier for you to organize your day to day tasks and set a clear hierarchy. The to-do lists make it easier to get important things done. Moreover, you get a sense of accomplishment when you complete a task. You will find a variety of task-manager apps on online stores for Android and iPhone.
Majority of the IT professionals and students prefer using Wunderlist. This application enables you to organize data and share your day to day task list. Todoist and Any.do are other famous to-do applications used by many individuals working within the field of information technology.
The best feature of these applications is their cloud storage capacity. Cloud storage enables you to access your task list whenever you need, on the go. You can collaborate with your team members and share your task and progress with them.
3. Store your Files in the cloud:
Saving your files on your hard drive or flash drive can be extremely risky. The safest way to keep your files secure is to use cloud storage services. There are four major benefits of using cloud file storage:
- You can access your files from anywhere in the world on any computer or Smartphone. So, you can work on your projects on the go.
- You can share your files with your team to edit with your permission
- You don’t need to carry files along with you at work
- You don’t need to save the changes as cloud services automatically do that for you
It also saves you from disasters like losing days of hard work because of system failure or corrupt hard drive. It reduces the time you need to email files to the entire team and keep your data protected from malware. Some great and cheap options include Dropbox, OneDrive and Google Docs.
4. Take Notes:
Taking notes can help you reduce the time you need to brainstorm ideas for your new project. Creative ideas can hit you anywhere, at any time. You can get inspired by something while you are traveling and you can work on the idea once you get back to work. But it’s hard to remember small details for so long. The best way to avoid this problem is to strategically take notes. Now you don’t need to carry a notebook and a pen with you all the time. There are various note-taking apps that will do the job for you.
One of the most popular applications used by IT professionals is Captio. This application enables you to email yourself a one-click affair. Using this application you can log your creative thoughts and inspirations before they fall out of your brain.
5. Do efficient communication:
It gets very hard to keep the record of long email chains. That’s where collaboration apps help you. Trello is one of the most common applications used by IT professionals and student to collaborate with their team members. This application enables the team leader to share tasks that need to be done all across the team. Slack is another great option that helps you to share important documents and message in an ongoing group chat. Both of the above-mentioned applications are cloud-based. This means you can access your files and messages wherever you need them.
If you want to succeed in the IT business, you need to use your time efficiently. Use the market-leading tech tools to track your time, activity and progress and work on your discipline. Remember, every second counts.
Shah Thomas blogs at New Horizons on IT and computer certifications related topic. He has helped several students and professionals learn and use their skills to progress in their careers. New Horizons is a computer training institute in Abu Dhabi with more than 300 branches all over the world.