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10 Pros and Cons of Written Communication

10 Pros and Cons of Written Communication

When someone says the words “written communication’, what is the first thought that pops in your mind? Do you think of letters, newspapers and memos, or do you think of emails, text messages and tweets? The truth is that as paper based communication becomes a rare occurrence, people tend to think of it as a synonym for written communication. But that is not the case, because in order to avoid talking to people and strangers, in this day and age we have become more dependent on written communication. So if you were planning on best online essay writing service, you would let the writer know of your demands by typing out a list of instructions and requirements for your essay, based on the written instructions that you probably received from your course instructor or teacher.

Since we all prefer written communication, because there are so many advantages to it, we decided to do a quick cost-benefit analysis of using written communication in the long run or in excess:

Pros of Written Communication:

A record remains

Whenever you write down something, a proof of it will always remain. If you write something down on paper, there is always risk of discovery, and hence it is easier to keep track and maintain records of things. That is why court proceedings and testimonials are kept in written records, because it is an easy way of keeping track of things. So written communication helps us in keeping records and maintaining them so that we can track back to things whenever we want them. For example, your twitter account holds all your best tweets, because you tweet them, your Tumblr account is probably full of text posts and so is the discussion forum on the university website that you teacher will use to see who participates in class discussions and who doesn’t.

Saves resources

Emails and texts have made life easier for everyone, no two parties have to meet physically in order to decide things. They can simply coordinate and communicate using written messages. This obviously saves a lot of costs, as now people would rather message and decide things as opposed to using fuel and other resources to meet with the other person and then make those decisions. So written communication has helped save resources on many occasions.

Looks very presentable

Whether it’s being typed out by a computer or being hand written communication will always have a sense of presentation to it. Take your own assignments as an example, if you were to type it out, you would make sure that it looks presentable, by ensuring that the font is of the same size, the document is evenly spaced, paragraphs are indented and titles actually look like titles and headings can be differentiated. The present-ability of written communication hence is one of its major advantages, and one of the main reasons why it has always been a medium of communication.

Reduces risk

In law and in any other form written communication reduces risk, because there is a much smaller chance of losing the records and data when it has been written down. Similarly, written instruction manuals are much easy to follow and understand, and hence reduce risk of accidents. If something is written in the law, then it is much harder to argue it as it becomes a reality that must be accepted. Hence, to say that written communication reduces risk is not an exaggeration of any kind, as it allows us to outline a variety of different topics and reduces different kinds of risks such the risk of an accident, and improves clarity of any situation.

Cons of Written Communication

Time Consuming

In order to write with clarity, one needs to master the art of writing. There are many people today who consider themselves writers but would not be able to write an essay for me. Writing requires not only clarity of thought, but also clarity of expression. Writing also does not come very easily, hence in order to practice and master the craft of writing, one needs time. Hence one of the bigger cons of written communication is that it requires time to be mastered, and even the smallest messages need time to be composed and then communicated. This practice is especially time consuming for people who find written communication difficult.

No Secrecy

Since there is a record of everything, and everything can be found when it exists in writing, there is no secrecy in writing. The fact that even when we delete stuff, it exists somewhere in the clouds, or in the recycle bins in our systems is one way which we know that stuff that has been written down is always at a risk of discovery. Since secrecy is a very key part in defining boundaries in the world that we live in today, it is very important to maintain privacy and secrecy of one’s information. However since it is written down or stored in a record somewhere in the world, there is always going to be a risk of discovery.

No Scope For Clarification

When typing emails back and forth, or even chatting via instant messaging, neither party can control how their messages are received and comprehended. Hence, when it comes to clarification of messages, there is no scope for it in written communication. Since the element of immediate feedback is missing, it is no wonder that one cannot immediately clarify their message, and there is no guarantee that the message sent to clarify the previous message will in itself be clear or not. Hence clarity of though and expression is a vital element of written communication and it’s absence can cause problems.

Useless In Case Of An Emergency

When it comes to emergencies, written communication is not the best possible tool, and hence it makes it unreliable in such a situation. Written communication requires a person to keep a level mind and then wrote, but in cases of emergency one does not have the luxury of thinking, let alone thinking clearly, most often in such cases people are relying on their instincts. So, unless typing out a message for help is an instinct (it isn’t a human instinct) written communication is a very bad way of letting people know that you are stuck in an elevator, because there is no guarantee of when the message will be actually seen, and it will also lack the urgency of verbal communication.

Probability Of Wrong Interpretation

As discussed earlier, neither party has any control on how their messages are being receive, read, understood and interpreted. Written communication lacks the expressions of verbal communication, and hence it leaves much room for error in interpretation of a message. So for example your friend sends you a message saying “write an essay for me”, you would feel that your friend is being rude and bossy and you might get upset, when in truth, your friend was actually asking you for a favor.


These are the 10 major pros and cons of written communication, which although easy isn’t always the right choice for a medium. For more visit

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